HR & Payroll Administrator

HR & Payroll Administrator Job Title: HR & Payroll Administrator Department: Human Resources Reporting To: Payroll Lead Location: Burmarrad, Malta Working Hours: Full-Time Status: Indefinite Contract Role purpose The HR & Payroll Administrator will support the HR & Payroll Specialist throughout the end-to-end payroll cycle, while providing comprehensive administrative support to the Human Resources function. The role contributes to accurate payroll processing, effective employee record management, statutory compliance, and work permit/e-licence administration.     The key duties and responsibilities of the role are as follows: - - Assist in the preparation, compilation, and execution of the monthly payroll process from start to finish. - Process payroll and HR-related requests, including the preparation of letters and the issuing of employment or tax-related documents. - Assist with maintaining accurate and up-to-date information in HR systems. - Provide administrative support for the day-to-day operations of the Human Resources Department. - Maintain employee records, including creating physical and/or digital files for new employees and keeping these files accurate and up to date. - Process new hire documentation and accurately enter employee information into the payroll system, ensuring all records are complete and up to date. - Maintain the payroll system and records by handling changes in a timely manner. This includes changes in personal details, wages, leave records etc. - Liaise with third parties, including Jobsplus, on employment-related matters such as engagements, terminations, and work-permit applications. - Maintain vacation and sick leave records for all employees and issue related reports. - Manage maternity leave administration, including planning leave arrangements, liaising with employees and managers, updating records, and following up on the required documentation. - Apply for reimbursements of leave-related benefits, ensuring all required documentation is submitted accurately and on time. - Submit statutory reports in a timely manner and issue relevant reports to internal departments as required. - Manage the company’s mobile telephony service, including liaising with the service provider on new connections, terminations, and monthly reporting for payroll and accounting purposes. - Provide ad hoc support to the HR Department as required.   Core competencies, knowledge, and experience - - Minimum of 2 years’ experience in an HR or payroll role. - Practical experience in payroll administration and work permit processes. - Familiarity with HR and payroll systems will be considered an asset. - Proficient in basic IT skills and confident in using Microsoft Office applications, particularly Outlook, Excel, and Word. - High level of integrity and discretion when handling confidential and sensitive information. - Positive, proactive attitude with the ability to work independently and take initiative. - Strong attention to detail with the ability to manage multiple tasks accurately and meet established deadlines. - Excellent organisational and problem-solving skills. - Excellent verbal communication skills, with fluency in English.