Executive Secretary I - Design & Construction - SFO (1450) - 165602

APPOINTMENT TYPE: APPOINTMENT TYPE: This is a Permanent Exempt (PEX) (Category 18) position.  This position is excluded by the Charter from the competitive civil service examination process and incumbents are “at will” and shall serve at the discretion of the Appointing Officer.   Specific information regarding this recruitment process is listed below. - Application Opening:  Monday, October 5, 2026 - Application Deadline: Apply immediately. Application filing will be open at least through 5:00 PM on Friday, October 9, 2026, and will close any time thereafter. - Salary Range: $91,598 - $111,410 - Recruitment ID: PEX-1450-165602San Francisco International Airport (SFO) is one of the most dynamic and consequential airports in the world, serving as the primary international gateway to Northern California and Silicon Valley. As an enterprise department of the City and County of San Francisco, SFO welcomes over 54 million guests annually and offers nonstop service to more than 140 destinations worldwide on 50+ airlines. SFO is far more than a transportation hub. It is a recognized leader in environmental sustainability, equity, arts and culture, and forward-thinking infrastructure. With approximately 1,900 City employees and a broader community of more than 25,000 workers across airlines, concessionaires, and partners, SFO generates significant economic vitality across the Bay Area region. Our mission is to deliver an airport experience where people and our planet come first. Our core values of Safety and Security, Teamwork, Excellence, Care, and Equity guide everything we do as we build a supportive, purpose-driven workplace where all employees can thrive. SFO is proud to be an equal opportunity employer committed to a diverse, equitable, and inclusive workplace. We welcome candidates of all backgrounds, identities, and lived experiences. Applicants are considered regardless of race, sex, age, religion, color, national origin, ancestry, disability, genetic information, marital status, sexual orientation, gender identity or expression, military and veteran status, or other protected category under applicable law. Learn more about careers at SFO at flysfo.com, and follow us on Facebook, Instagram, YouTube, LinkedIn, Bluesky and Threads. The Architectural Department at San Francisco International Airport (SFO) is a team of 15–20 architects dedicated to enhancing and maintaining the airport’s-built environment.  The department operates under the Design and Construction Divisions, which also includes Mechanical, Electrical, Plumbing, Civil, Utilities, Construction Services and Project Management. Its primary focus is on renovations, design, and construction support. The team manages ground-up construction projects typically under 10,000 square feet, as well as interior improvements, and space reconfigurations. The team collaborates closely with a wide range of stakeholders, including Facilities, Aviation Management, Revenue Developments, Airport Operations and design consultants, to deliver thoughtful, high-quality projects that prioritize operational efficiency and enhance passenger experience. The 1450 Executive Secretary will provide executive level administrative and program coordination support to the Directors, Project Managers, and the Project Team. You are excited about this position because you will: - Provides administrative support and ensures the successful delivery of critical projects under the Capital Improvement Plan. - Assists with oversight and performance tracking for projects under Airport’s Capital Improvement Plan.  - Position functions as a key liaison between project teams, Airport leadership, and external stakeholders, ensuring transparency and accuracy in all program correspondence, communication, and reporting. - Organizes and coordinates project team meetings, preparing reports for Airport Executive and Senior Management Staff, tracking project progress, and identifying areas of risk or opportunity. - Serves as the primary point of contact for stakeholders, project managers, engineers, consultants, and construction companies to ensure the successful delivery of projects under the Architecture’s Construction Programs. - Tracks project deliverables, coordinating communications, and ensuring reports and other critical information are completed accurately and on time, this role helps maintain consistency and accountability across the program. - Provides the coordination and administrative support needed to keep the Infrastructure Project Plan moving forward. - Performs other duties as assigned. Experience: - One (1) year of verifiable executive secretarial experience providing personal and confidential administrative support for a manager by arranging appointments and assisting in the preparation of meetings, responding to public inquiries, reviewing incoming documents, composing confidential correspondence, conducting research and preparing statistical reports. Job duties must be comparable to 1450 Executive Secretary I; OR - Three (3) years of verifiable secretarial experience encompassing editing and independently composing letters and other correspondence utilizing computer/software/systems; researching, compiling and organizing data for various reports; and maintaining office/record systems. Job duties must be comparable to 1446 Secretary II; OR - Four (4) years of verifiable clerical experience performing specialized assignments, including independently composing and editing correspondence; preparing and maintaining a wide variety of records, reports and documents; researching, compiling, analyzing and organizing data for various reports. Job duties must be comparable to 1406 Senior Clerk.Substitution: A recognized secretarial training program of two hundred forty (240) hours OR the equivalent of fifteen (15) semester units in graded secretarial college units, may be substituted for up to six (6) months of the required experience. Proof of satisfactory completion must be submitted at the time of filing. Applicants must meet the minimum qualification by the final filing date unless otherwise noted. One-year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. Desirable Qualifications The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring. - Experience providing administrative support to Director’s level. - Experience in working in the public sector with multi-layered process operations - Proactive in identifying opportunities for process optimization and enhancing existing workflows - Experience in organizing meetings with multiple stakeholders including project team members, internal and external stakeholder - Excellent organizational skills with a keen eye for detail to assist in maintaining and tracking project status within the department. VERIFICATION Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included in your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. Selection Procedures:  After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following: Selection Procedure:  The selection process will include the evaluation of applications about minimum requirements.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.  Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates.  If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview. Notes: Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure. Transportation Security Administration (TSA) Security Clearance Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission. Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/.  Additional Information Regarding Employment with the City and County of San Francisco: - Information About the Hiring Process - Conviction History - Employee Benefits Overview   - Equal Employment Opportunity  - Disaster Service Worker - ADA Accommodation - Right to Work - Copies of Application Documents - Diversity StatementWHERE TO APPLY All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit https://careers.sf.gov/ to begin your application process. • Select the “Apply Now” button and follow instructions on the screen. Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall,1 Dr. Carlton B. Goodlett Place, Room 110. Ensure your application information is accurate, as changes may not be possible after submission. Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses. Use your personal email address, not a shared or work email, to avoid unfixable issues. Applicants will receive a confirmation email from [email protected] that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. Recruitment Analyst Information:  If you have any questions regarding this recruitment or application process, please contact recruitment analyst Charlene Cun at [email protected].  Recruitment ID: PEX-1450-165602 The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.