Payroll Specialist

ComplyAdvantage is looking for a detailed, tech-savvy Payroll Specialist to manage end-to-end payroll operations across our expanding international regions. In this role, you will partner closely with HR, Finance, and external providers to execute flawless monthly and semi-monthly runs, resolve employee queries, and ensure strict compliance. If you thrive in fast-paced, multinational environments and love leveraging automation and data accuracy to scale HR processes, we would love to have you on our team. As a Payroll Specialist, you will: - Execute timely and accurate payroll processing on a monthly and semi-monthly basis; - Collect and centralize all payroll supporting information (personal detail changes, annual or medical leaves, salary changes, bonuses and commissions, meal tickets, benefits in kind, new joiners, leavers, etc.); - Collaborate with HR for verification of payroll changes (e.g., new starters, leavers, bank detail changes, and other amendments to the payroll); - Work closely with the outsourced payroll providers and maintain outstanding relationships for successful payroll processing; - Act as the first point of contact for employees on their payroll-related queries via e-mail, the case management system (Jira), or Slack; - Manage employee requests promptly, knowledgeably, and professionally within the agreed SLAs; - Perform payroll reconciliations and payroll reporting to ensure 100% payroll accuracy; - Provide support and availability during audit periods; - Raise payroll payments for approval with the Finance department to ensure funds are ready to meet payroll cut-offs; - Perform pre- and post-payroll validation checks to identify discrepancies, trends, or risks before finalization; - Monitor legislative and compliance changes and support timely implementation of any required payroll updates; - Ensure secure handling, storage, and transmission of sensitive payroll data, in line with data protection standards and company policy; - Offer support during the implementation of global-scale payroll projects. From time to time, you will also: - Manage more complex employee lifecycle cases as they arise, such as terminations, retroactive adjustments, and off-cycle payments; - Coordinate and validate payroll-related data integrations between internal systems (HRIS, time tracking, finance) to ensure data consistency; - Take ownership of payroll data quality through periodic audits and data-cleansing activities; - Collaborate cross-functionally with Finance, HR, and other stakeholders to improve data flow and operational efficiency; - Help develop and maintain internal controls that reduce the risk of payroll errors or data inconsistencies; - Support testing, validation, and feedback cycles when payroll-related tools or systems are updated; - Maintain audit readiness by organizing documentation and ensuring traceability of payroll data. Team Responsibilities: - The ability to work under pressure and prioritize to meet tight deadlines. - Team player who demonstrates commitment through clear and timely communication. - Strong verbal and written communication skills, with the ability to investigate queries and escalate as required on a timely basis both internally and externally. - Ability to respect, protect, and maintain highly confidential information. - Visionary who seeks constant improvement of internal processes with a strong focus on work automation. What you’ll need: - Bachelor’s Degree in one of the following: Economics, Accounting, Human Resources, Psychology, or Sociology - Intermediate to Advanced Excel skills - Experience with case ticketing management (preferably Jira) - 1-2 years of relevant experience in payroll operations - Experience in multinational environments (professional or academic) with rapid growth - Experience administering payroll across multiple regions in different currencies Great to have: - Payroll Technician Certificate (CIPP) or other payroll-focused qualifications or certificates - Experience with end-to-end payroll processes, in-house or outsourced - Experience with payroll in any of our regions — EMEA (Romania, Portugal, UK), APAC (Singapore), or North America (USA) — is highly appreciated - Knowledge of labor law or compliance requirements in any of the above countries, or in EMEA more broadly, is a plus - Experience with complex HRIS systems, integrations, or knowledge of HRIS platforms (e.g., HiBob, Bob Payroll) is a plus - Good use of AI tools (e.g., Claude, Gemini) and an AI-driven mindset, with a focus on process improvement, automation, and efficiency Soft Skills: - High level of accuracy and attention to detail - Highly organized and autonomous - Curious mindset, focus on learning and continuous improvement Benefits: - Competitive Salary - Equity as we want you to have a part of what we are building - Unlimited Time Off Policy - A work-life balance and focus on our wellbeing are critical to keeping us performing at our best. - We embrace a hybrid approach that requires employees to be in the office for two days a week. We strongly believe that this approach fosters collaboration and enables the building of meaningful relationships. - You will also get an annual budget to kit out your home office - Opportunity to work on innovative projects with smart like-minded people who are keen to share their knowledge and continuously improve - Annual learning budget to drive your performance and career development - Working from home budget - Meal Vouchers 45 RON/ Day - Access to an Employee Assistance Programme (Atlas) - Medical Insurance - 7Card Subscription (upon request) The base salary range for this role is 83,000.00 - 104,000.00 RON (gross) + equity and benefits. The actual pay may vary based on factors such as location, experience, and skills. About us: Our mission is to empower every business to eliminate financial crime. By harnessing AI, a unified platform, and an extensive partner ecosystem, we help customers turn compliance into a catalyst for growth, operational resilience, and enduring regulatory trust. More than 3,000 enterprises across 75 countries rely on our end-to-end platform and the world’s most comprehensive financial crime risk intelligence. With full-stack agentic automation, we help organizations automate up to 95% of KYC, AML, and sanctions reviews, cut onboarding times by 50%, reduce false positives by 70%, and handle 7x more work with the same staff. ComplyAdvantage is headquartered in London and has global hubs in New York, Lisbon, Singapore, and Cluj-Napoca. It is backed by Balderton Capital, Index Ventures, Ontario Teachers’ Pension Plan, Goldman Sachs, and Andreessen Horowitz. Learn more about compliance re-engineered for the age of AI at complyadvantage.com.