Supply Chain and Operations Assistant

Department  Supply Chain and Operations  Reporting to: Supply Chain Officer  Direct - Supply Chain and Operations Officer Gaza  Functional – Supply Chain and Operations Manager  Direct reports N/A  Budget responsibility N/A  Relationship management  Security, Finance, HR, Programs, suppliers, and/or any other parities mentioned or not related to the nature of the position     Context   About Relief International    Relief International (RI) is an international non-profit organization that partners with communities impacted by conflict, climate change and disaster to save lives, build greater resilience and promote long-term health and wellbeing.  Our team of more than 7,000 staff and local volunteers work in 15 countries across Africa, Asia, and the Middle East, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education and Livelihoods programming that creates the foundation for community resilience.   We do this by working with local actors to develop safe and inclusive local programming that is evidence based, conflict sensitive, climate smart, and reaches those in need.  Relief International is an alliance of four organizations with one shared mission, comprised of Relief International, Inc., Relief International-France, Relief International-UK and Relief International-Europe, which operate under a one-team concept under a single senior leadership team.    About our Country Program    Relief International was operational in OPT starting in 2007, and after entering hibernation period in 2017, has recently reactivated its operations at the end of 2023. Relief International is currently building its response to the current and evolving situation in both Gaza and the West Bank through both a direct implementation and partnership approach. Relief International’s programming in OPT follows Relief International’s global strategy with Health as a central focus with components linked to our work in Health through the sectors of WASH, Protection, Education and Livelihoods. The context in OPT is extremely dynamic and requires focus on nexus programming that brings together both humanitarian service delivery combined with systems strengthening and longer-term programming.    Job Profile  Support in procurement and RI bases infrastructure in Gaza Strip in compliance with RI and donor policies.     Key Responsibilities   1: Support purchases of the base  Responsibilities and tasks:  Prepare all the necessary document for the purchase file and get them approved and signed by the authorized persons  Purchase the items complying with the requester specification and ensuring compliance with RI/ donors rules regarding procurement  Control invoices and ensure accuracy of prices and quantities received  Ensure both quality of purchase and respect of delivery deadlines and liaise with the requesters for technical  support (sample approval, delivery inspection …)  Prepare and keep updated the procurement trackers and the vendor list  Support the Supply Officer on supplier’s assessment and evaluation     2 : Follow-up of the suppliers’ payments  Responsibilities and tasks:  Manage the suppliers’ payments in coordination with the cashier according to the supply chain and finance procedures  Transfer the approved invoices and the required procurement documents (contract, reception note…) to the finance department to pay the suppliers      3:  Others Supply Chain and cross-cutting activities  Conduct physical inventory in the stock and assets  Monitoring the buildings and equipment (both in offices and guesthouses) to ensure their good functioning and availability  Initiate any small repairs that can be done internally  Follow up the base generator and fuel stock  Assist Supply Chain Officer in fleet management and preparing monthly fleet report, checking logbooks and fuel consumptions  Reports immediately on any security related information or noncompliance with the security plans to Security Officer  Supports Security officer in collecting information (contextual, political, security) on Gaza city and north Gaza;   Supports Security officer to track movements and relay relevant information to RI staff in Gaza  Assists the Security Officer in headcounts and critical communications when needed    Fulfil any other task asked by the line manager within scope of Supply Chain department    Behaviour and Conduct   Will ensure the highest standards of behaviour inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies  Will be a model for ethical conduct standards for other team members  Will ensure own actions and the actions of the teams' members they manage do not impact the safety of the RI team and the vulnerable communities we serve  Will ensure external stakeholders are aware of RI conduct and reporting mechanisms   Report any concerns  Person Specification  Skills, knowledge and expertise required for the role.     Essential criteria   Proven experience in administrative and logistics roles.  Fluency in Arabic and English is required  Ability to work in a fast-paced environment and handle multiple tasks efficiently.  Basic knowledge of mechanics and being able to do small repairs to do in case of emergency (wheel change, changer a battery, etc...)  Familiar with MS Office pack    RI Values  Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:   Integrity  Adaptability   Collaboration  Inclusivity   Sustainability