Executive Assistant – Accounting Background

We are looking for an organized, detail-oriented, and proactive Executive Assistant with an Accounting degree to provide high-level administrative and operational support to the Company CEO. This role is ideal for someone with previous experience as an Executive Assistant directly supporting a CEO or senior executive in a company with at least 15 employees. The position combines executive support, project coordination, data management, and accounting-related responsibilities. The ideal candidate is highly organized, comfortable working with numbers and data, and able to manage multiple priorities while maintaining accuracy and confidentiality. Key Responsibilities Executive & Administrative Support - Provide direct support to the Company CEO. - Manage the CEO’s calendar, schedule, meetings, and time-sensitive priorities. - Assist with travel planning, bookings, and logistics. - Track projects and follow up on key company priorities and deadlines. - Coordinate tasks and information between the CEO and internal teams. - Provide general administrative support to help keep daily operations organized. Data Entry & Data Management - Perform daily imports of production data. - Conduct regular data audits across multiple companies. - Enter and maintain customer orders accurately. - Track freight and deliveries and keep records updated. - Prepare and maintain expense reports for the CEO and other team members. - Ensure company data is accurate, complete, and up to date. Accounting Support As the candidate becomes familiar with the business, responsibilities may expand to provide backup support for: - Accounts payable data entry. - Vendor statement reconciliation. - Bank reconciliation. - Reviewing financial data and identifying discrepancies. - Supporting other basic accounting and bookkeeping tasks as needed. Qualifications - Bachelor’s degree in Accounting, Accountancy, or a related field. - At least 2–3 years of experience as an Executive Assistant directly supporting a CEO, President, Owner, or senior executive. - Experience supporting leadership in a company with at least 15 employees - Previous experience handling accounting, bookkeeping, financial data, or administrative finance tasks. - Strong organizational and time-management skills. - Excellent attention to detail and accuracy. - Comfortable working with spreadsheets, financial data, and business records. - Strong communication and follow-up skills. - Ability to handle confidential information professionally. - Proficient with Microsoft Office or Google Workspace, particularly Excel or Google Sheets. - Able to work independently, manage competing priorities, and meet deadlines. - Willingness to learn the company’s operations and take on additional responsibilities over time. Technical Set-up OS: Windows 11 Home/Pro Processor: i5 or Ryzen 5 or higher RAM: 16GB Accessories: Dual Screen, noise-cancelling headset, and a camera