Procurement Admin

About Deluxe Holiday Homes Deluxe Holiday Homes is a leading holiday-home and property-management company in Dubai, managing 700+ premium short-term rentals. The wider Deluxe Homes Group runs several licensed entities, a real-estate brokerage and joint ventures across the UAE and Armenia. We are professionalizing the finance function and need a hands-on Chief Accountant to own the books, tax and audit across the group. Responsibilities: - Assist in researching and identifying potential suppliers that align with the company's needs and standards. - Obtain and compare quotations from suppliers to ensure cost-effective purchases. - Facilitate supplier onboarding processes, including due diligence checks and reference verifications. - Maintain an up-to-date supplier database and track performance metrics. - Process purchase requisitions from departments and convert them into official purchase orders. - Ensure all purchase orders are approved according to the company's authorization matrix. - Collaborate with suppliers to confirm order details, delivery dates, and costs. - Track outstanding orders and follow up with suppliers to expedite deliveries when necessary. - Organize, file, and maintain all procurement-related documents for easy retrieval and compliance purposes. - Ensure that all procurement activities adhere to company and industry-specific regulations. - Regularly update and maintain the procurement manual and related SOPs (Standard Operating Procedures). - Assist in monitoring inventory levels and identify purchasing needs. - Collaborate with the inventory team to forecast future supply needs. - Coordinate with the logistics team to facilitate incoming shipments and storage. - Liaise with various internal departments to determine their product and service needs. - Maintain open lines of communication with suppliers to ensure timely delivery and resolve any arising issues. - Assist in preparing regular procurement reports, detailing purchase activities, savings, and supplier performance. - Contribute to the continuous improvement of procurement processes. - Handle any returns, exchanges, or disputes with suppliers in a timely and professional manner. - Attend trade shows or supplier meetings as needed.