Office Management Assistant Manager

- - Oversee and manage the daily operations of the Office Management (OM) team, including office and travel desk operations, Office Boys, and Security personnel. - Conduct performance evaluations, provide coaching or mentoring, and plan capability development for all team members. - Manage all aspects of Office Management across assigned locations (Operations Office and Out Region Office), ensuring a safe, comfortable, and productive work environment in accordance with HSE standards. - Manage day-to-day office operations, ensuring all facilities and equipment are clean, well-maintained, and in proper working condition. - Analyze and improve office efficiency by planning and implementing supporting systems, layouts, and procedures. - Support the procurement and distribution of office supplies and equipment needed for daily operations. - Take full responsibility for office space requirements, including sourcing and reviewing potential locations and submitting proposals for office improvements. - Review and ensure the completeness and timely processing of office lease agreements. - Oversee and manage the team’s financial activities, including the proper use of petty cash and cash advances. - Develop and update SOPs, and prepare regular reports related to office conditions and budget utilization. - Support the Internal Audit team in fulfilling OJK, ISO, and other audit requirements. - Bachelor’s degree (S1) in any major; preferably in Management, Engineering, or related fields. Diploma (D3) may be considered with more than 5 years of relevant experience. - Minimum 5 years of experience in General Affairs. - At least 3 years of experience leading teams (Office Boys, Security, Travel Desk) and managing multiple office locations is an advantage. - Good understanding of Occupational Health and Safety (OHS/HSE) principles and standards. - Proficient in managing office facilities and infrastructure (building, cleanliness, office equipment). - Skilled in budget management, petty cash handling, and internal financial reporting. - Knowledgeable in property leasing processes, including review and administration of lease agreement documents. - Able to develop and update SOPs and prepare systematic periodic reports. - Strong leadership and team management skills, including coaching, mentoring, and performance evaluation. - Excellent communication and coordination skills, both cross-department and with external parties (vendors, landlords, auditors). - Able to work under pressure and resolve issues quickly and effectively. - Detail-oriented in documentation and filing.Nice to Have : - Experience supporting internal and external audit processes (OJK, ISO, etc.). - Certifications related to OHS/HSE, facility management, or project management.