Document controller

IOTA GROUP is an international engineering and services company supporting major players in the energy, oil & gas, infrastructure, and industrial sectors. We provide technical expertise and project support through experienced consultants across complex international environments. We are currently looking for a Document controller to support a major Oil & Gas project, based in  Istanbul / Türkiye. Main Responsibilities Document Control & EDMS Management - Use New PRODOM for all day-to-day document control activities, including document registration, integration of contractor-issued documents, registration of transmittal sheets, creation and launch of review workflows, and maintenance of the related distribution matrix. - Follow up and expedite the document review and approval process, consolidate comments, prepare outgoing transmittals, and transmit reviewed documentation back to contractors. - Liaise with the Lead Document Controller regarding system configuration, technical issues, bugs and maintenance of the Company EDMS (New PRODOM). - Provide training and support to Project personnel on the use of EDMS tools and New PRODOM. Documentation Quality & Compliance - Perform quality checks on contractor documentation and ensure timely review, validation and approval. - Verify the compliance of contractor-issued documents with Project specifications, Company standards and document control requirements, using dedicated automated checking tools where applicable. - Identify and comment on non-conformities and reject documents when required. - Continuously review Project documentation to ensure compliance with applicable standards regarding document numbering, templates, graphic charts, symbols, formatting and document quality. - Maintain a good knowledge of Company Specifications (GS/GR), GPI Iraq Project procedures and Corporate procedures related to Documentation Management and ensure their proper application. Coordination, Reporting & Project Support - Report regularly to the Document Control Lead, providing clear visibility on progress, pending actions, bottlenecks and areas of concern. - Coordinate with other Project Departments as required for the management of technical documentation, correspondence and document workflows. - Provide support to the overall Project Team on all matters related to document control and documentation management. H3SE & Confidentiality - Adopt and demonstrate exemplary behavior regarding H3SE, ensuring that all applicable H3SE rules, procedures and requirements are properly implemented within the area of responsibility. - Maintain strict confidentiality in all documentation management activities, particularly during the tendering phase and throughout the entire duration of the Project. Professional Experience - Minimum 6 years of professional experience, including at least 3 years in Document Control within Oil & Gas EPC projects or major infrastructure projects. - Proven experience in managing the full lifecycle of technical and project documentation, from receipt and review through approval, distribution, transmittal and archiving. Document Control & Coordination Skills - Strong knowledge of Document Control processes, EDMS workflows and document management practices. - Demonstrated ability to coordinate document flows between contractors, project teams and key stakeholders. - Experience in resource planning, prioritization and decision-making within a project environment. - Ability to manage high volumes of documentation, follow up on deadlines and ensure timely review and validation Languages - Fluency in English is mandatory, both written and spoken. Place of work (City & country ) : Istanbul / Türkiye  Working Schedule : Resident 5 days per working week Starting date : October 2026 Duration of the mission : 12 months + 12 Months Extension Contractual scheme : Turkish Employment Contract