Office Coordinator

Position Summary We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of our Cincinnati office. This role serves as the primary point of contact for office administration, facilities coordination, visitor services, and vendor relationships while ensuring a professional, efficient, and welcoming workplace environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities independently while partnering with employees, corporate departments, and external service providers. Key Responsibilities - Coordinate the daily administrative operations of the Cincinnati office. - Serve as the primary liaison with building management, property management, and office service vendors. - Manage incoming mail and distribute or route correspondence to appropriate internal teams. - Coordinate office access, visitor registration, and badge management to ensure a positive visitor experience. - Schedule and manage office resources, including parking accommodations and shared facilities. - Maintain office supplies, breakroom inventory, and coordinate replenishment with approved vendors. - Assist with facilities-related requests, maintenance issues, repairs, and office improvement projects. - Coordinate document shredding, records management, and other office support services. - Support office safety initiatives, emergency preparedness activities, and building communications. - Assist with invoice processing, lease administration, and other administrative or financial support activities as assigned. - Build strong working relationships with internal stakeholders and external business partners to ensure smooth office operations. - Maintain accurate administrative records and documentation. - Support special projects, company initiatives, meetings, and events as needed. - Perform other duties and responsibilities as assigned to support business operations. Qualifications - 2+ years of experience in office administration, office coordination, facilities support, or a related administrative role. - Excellent organizational skills with the ability to prioritize multiple responsibilities. - Strong verbal and written communication skills. - Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams. - Ability to work independently while collaborating effectively with cross-functional teams. - Strong customer service mindset with a professional and positive approach. - High attention to detail and strong problem-solving skills. - Ability to maintain confidentiality and exercise sound judgment. What You'll Bring - A proactive, service-oriented attitude. - Strong organizational and time management skills. - Flexibility to adapt in a fast-paced, evolving environment. - The ability to anticipate needs and take initiative. - A commitment to creating an organized, efficient, and welcoming workplace. Work Location This position is based on-site in our Cincinnati, Ohio office. Hourly pay range $18 - $25 #LI-GP1