Office Assistant

About our Organization: Bish Enterprises is a family-owned and -operated business built on the vision of its founder, Harv Bish. Harv’s agricultural ingenuity dates back to 1957, when he patented a corn-sheller conversion for combines. Two decades later, in 1976, he officially founded Bish Enterprises in Giltner, Nebraska, to deliver innovative harvesting solutions to farmers. Today, under the leadership of third-generation owner Andrew Bish, our family works alongside a talented team of engineers, fabricators and field specialists to carry forward our founder’s spirit of ingenuity and farmer-first service. Our Mission is to empower farmers with high-performance agricultural equipment that maximizes yield, reduces waste and delivers lasting value. We innovate responsibly, build strong partnerships with growers and invest in rural communities to support long-term success. 1. Phone, Customer, and Front Office Support - Answer incoming phone calls in a professional, confident, and helpful manner. - Greet customers, vendors, visitors, delivery personnel, and team members who come to the office. - Create a welcoming and professional first impression for Bish Enterprises. - Direct calls, messages, visitors, and questions to the appropriate team member. - Communicate clearly and respectfully with customers, vendors, and internal team members. - Take accurate messages and follow through to make sure the right person receives the information.2. Administrative and Office Support - Print, scan, copy, file, and organize documents as needed. - Assist with data entry, document preparation, office records, and daily administrative tasks. - Help maintain organized office files, records, and important documents so information can be found quickly when needed. - Support managers and team members with office tasks, forms, reports, and follow-up items. - Maintain office supplies, track when items need to be ordered, and help keep the office clean, organized, and functional. - Learn and follow established office routines while taking ownership of assigned responsibilities.3. Excel, Reporting, and Documentation - Create, update, and maintain Excel spreadsheets from scratch as needed. - Prepare basic reports, lists, trackers, and organized summaries for management and team use. - Enter and organize information accurately, with strong attention to detail. - Help compile information in a clear, usable format for internal decision-making. - Maintain accurate documentation and protect confidential company, customer, and employee information.4. Accounting and Payment Support - Assist with basic accounts payable and accounts receivable office support. - Help organize invoices, customer statements, payment records, vendor information, and related documents. - Support customer payment follow-up in a professional and respectful manner. - Help track open items, payment questions, and related follow-up tasks. - Work with the appropriate team members to keep accounting-related documents and information organized.5. Recruiting and Scheduling Support - Assist with applicant screening, candidate communication, and interview scheduling. - Use SmartRecruiters or similar applicant tracking tools to help organize applicants and hiring follow-up. - Help coordinate interview times, send follow-up messages, and keep recruiting information organized. - Support managers with hiring-related communication and documentation as needed.6. Communication and Follow-Up - Follow up with team members on tasks, reminders, updates, and pending items. - Make phone calls or send follow-up messages as requested. - Help keep internal communication organized and aligned. - Notice when something needs attention and communicate it clearly. - Ask good questions, take notes, remember routines, and follow through on assigned tasks.7. Deliveries, Mail, Errands, and Practical Office Tasks - Receive and organize mail, documents, packages, and deliveries. - Notify the appropriate person when deliveries, documents, or customer items arrive. - Assist with occasional local errands, such as going to the bank, dropping off documents, or picking up office-related items. - Occasionally handle packages, walk around the facility, and assist with practical hands-on office tasks as needed.8. Brand Representation - Uphold Bish Enterprises’ values and commitment to providing practical, innovative solutions to the agricultural industry. - Represent the company in a professional, friendly, assertive, and respectful manner. - Maintain a customer-focused attitude while working in a practical, family-owned, hands-on business environment. Required Qualifications - High school diploma or GED. - Previous office, receptionist, administrative assistant, front desk, customer service office, accounting support, or similar experience. - Ability to answer phones confidently and communicate professionally with customers, vendors, visitors, and team members. - Proficiency with Microsoft Excel, including creating spreadsheets from scratch, entering and organizing data accurately, and preparing basic reports. - Comfortable using Microsoft Office, email, online tools, and standard office technology. - Comfortable using standard office equipment such as phones, printers, scanners, copiers, and related office tools. - Strong attention to detail and ability to complete tasks accurately. - Ability to manage multiple small tasks throughout the day. - Ability to learn quickly, ask good questions, take notes, remember routines, and become independent after training. - Ability to follow established processes while also noticing problems and taking initiative when something needs attention. - Reliable attendance and punctuality. - Professional, friendly, and assertive communication style. - Ability to maintain confidentiality and use good judgment. - Valid driver’s license for occasional local errands.Strongly Preferred Qualifications - At least 2 years of relevant office, administrative, receptionist, customer service office, accounting support, or similar experience. - Experience with accounts payable, accounts receivable, invoices, customer statements, payment records, or customer payment follow-up. - Experience creating reports, trackers, lists, or organized summaries in Excel. - Experience with applicant tracking systems, SmartRecruiters, CRM systems, or similar online platforms. - Experience scheduling interviews, appointments, meetings, or customer follow-ups. - Experience working in an agriculture, manufacturing, equipment, parts, service, or family-owned business environment. - Experience with QuickBooks, accounting software, ERP systems, CRM systems, or other business software.Preferred, But Not Required - Basic bookkeeping or accounting knowledge. - Customer account management experience. - Recruiting or HR administrative support experience. - Experience troubleshooting basic office equipment issues. - Familiarity with agricultural equipment, parts, service departments, or shop/office environments. Job Type: - Full Time - On-site position  Compensation: - Wage range: $16.00 – $18.00 per hour, depending on experience  Hours/Work Week: - This is a full-time, on-site position based in Giltner, Nebraska. - Standard hours are generally Monday–Friday, 8:00 AM–5:00 PM. During peak business seasons, especially harvest season from approximately June through early November, the schedule may increase to around 50 hours per week, with Saturdays required as needed. - Occasional flexibility may be needed based on business needs, customer needs, inventory periods, planting/harvest activity, or other busy seasons.This is primarily an office position, but the role is not limited to sitting at a desk. The Office Assistant may occasionally need to: - Handle mail, packages, documents, and office supplies. - Walk around the office, shop, yard, or facility to deliver messages, documents, or items. - Assist with deliveries, errands, filing, organizing, and practical office support tasks. - Use office equipment such as phones, printers, scanners, copiers, and computers.  Benefits & Advantages: Working at Bish is not just a job. It is an opportunity to develop your skills and further your career while working with a family-owned company in the agricultural equipment industry. Note: Some benefits are only available at full-time status. - Health Insurance Options - Health Insurance Savings Plan Options - Dental Insurance Options - Vision Insurance Options - Disability Insurance Options - Paid Holidays - Paid Time Off - Company Matched 401(k) Program - Partner Discounts - Small team environment - Opportunity to learn and grow within the companyCompetitive advantages of working at Bish Enterprises: - Competitive wage - Benefits include PTO, 401(k), and more - Work on the forefront of the agricultural industry - Small team environment with a family-owned company - Consistent variety of work - Opportunity for growth - Supportive, hands-on team environmentAs part of our hiring process, we ask all candidates to complete the form available at the link below. https://form.jotform.com/260333648114048   For a complete job description, please visit our website at https://bishenterprise.com/job-descriptions