SWS Students - Court Administrative Assistant

State Work Study Position Summary The Court Administrative Assistant provides clerical and administrative support to court staff while gaining practical experience in local government and court operations. This position assists with administrative projects, records management, customer service, and program support under the supervision of the Court Administrator or designated court staff. Essential Duties and Responsibilities - Assist with filing, scanning, and organizing court records and documents. - Enter data into court databases and tracking systems. - Prepare correspondence, forms, and informational materials. - Assist with scheduling meetings, appointments, and program activities. - Answer phones and direct inquiries to appropriate court personnel. - Provide customer service assistance to court participants and members of the public. - Assist with Community Court and other court program administrative tasks. - Compile information and prepare reports, spreadsheets, and statistical data. - Maintain electronic and paper filing systems. - Assist with special projects and administrative assignments. - Perform general office duties including copying, scanning, mailing, and document preparation. - Maintain confidentiality of court records and sensitive information. Knowledge, Skills, and Abilities - Strong organizational and time management skills. - Ability to communicate professionally with staff and the public. - Attention to detail and accuracy. - Ability to maintain confidentiality. - Proficiency with Microsoft Word, Excel, Outlook, and other office software. - Ability to work independently and follow instructions. Minimum Qualifications - Currently enrolled in an accredited college, university, or approved work-study program. - Eligible to participate in a federal or institutional work-study program. - High school diploma or equivalent. - Basic computer and office skills. Preferred Qualifications - Coursework in criminal justice, public administration, legal studies, social work, business administration, or a related field. - Interest in court operations, local government, public service, or the legal system. - Previous office or customer service experience. Working Conditions Work is performed primarily in an office and courtroom environment. The position requires interaction with court staff, attorneys, partner agencies, and members of the public. Schedule Flexible part-time schedule based on work-study eligibility, court needs, and student availability, generally 10–15 hours per week. Learning Opportunities This position provides exposure to: - Court administration and operations - Local government processes - Records management - Public service and customer relations - Community Court and alternative justice programs - Professional office practices