Finance & Administrative Coordinator

Organization Description:  Prevention Point Pittsburgh (PPP) is a non-profit organization that seeks to improve the health and safety of individuals who use drugs through the provision of public health services. PPP is the only legal syringe services program and the largest provider of community-based naloxone distribution services in Western PA. By both practicing and advocating for harm reduction approaches to substance use, PPP aims to empower individuals and communities to respond to substance use with compassion and understanding. For more information, visit: www.pppgh.org.  Position Summary: The Financial Administration Coordinator is a key full-time role responsible for completing day-to-day bookkeeping activities through month-end reporting for a non-profit with a 2-million-dollar operating budget. This position will primarily manage bookkeeping functions including: accounts payable and receivable entry; bank reconciliations; financial reporting; and general ledger oversight.  Educational Requirements:  A Bachelor’s degree in Accounting, Business Administration or a related field and 3 years of experience in non-profit finance roles. Strong skillset in nonprofit accounting, GAAP requirements and grant and contracts management. CPA license is preferred but not required.  People with personal or family experience with substance use, criminal (in)justice involvement, homelessness, and/or sex work; people of color, women, and members of the LGBTQIA+ communities; and people living with HIV/AIDS and/or hepatitis C are strongly encouraged to inquire about this opportunity. Applicants will not be asked personal details about citizenship, arrest or incarceration history, or drug use. Responsibilities:  - Maintain finance and accounting systems in a timely manner consistent with established internal controls and in conjunction with regular payment and billing cycles, and prepare timely and accurate reports as needed - Complete daily, weekly, and monthly fiscal management tasks such as: general bookkeeping, AR/AP translation entry, and reconciliation - Developing and monitoring annual operating and program budgets with support from the HR & Development Coordinator and Executive Director - Track expenditures and ensure compliance with grant and contract requirements - Prepare financial reports for government agencies and private funders - Assist the Executive Director in coordinating and preparing documents for financial audits. - Issue payments to vendors and assist with ordering and stocking office supplies - Track and manage insurance, lease, and license renewals - Maintain compliance with nonprofit accounting standards and local, state, and federal regulations - Develop, maintain, and revise financial processes and procedures in conjunction with the HR & Development Coordinator. - Ensure compliance with all organizational policies regarding confidentiality and data security. - Participate in staff meetings and ongoing training to stay informed about organizational updates and best practices - To exemplify professionalism when working with partner agencies and authorities. - To be accountable and responsive to program participants, partners, coworkers,  - and agency.  - To function as a team member, share in other responsibilities as required, including but not limited to: attending events, obtaining training, undertaking research, and other duties as assigned.  Requirements and Qualifications:  - Commitment to harm reduction philosophy and PPP’s mission. - Excellent communication skills with the ability to listen actively and respond empathetically to staff and participant needs. - Strong organizational skills and attention to detail, particularly in documentation and data entry. - Ability to handle sensitive and confidential information with discretion. - Proficiency with QBO, gSuite, Microsoft Office Suite, MPER, and other online expense and invoicing software. - Familiarity with harm reduction practices, overdose prevention, and substance use topics is strongly preferred. - Must complete required training and certifications. Schedule: Full-time schedule averaging 40 hours per week Monday-Friday. Some flexibility may be required based on organizational needs. Benefits: Medical, dental, vision, and short and long-term disability insurance covered at 100% by Prevention Point Pittsburgh, access to an employee assistance program, and approximately 20.5 days of PTO and 13 agency holidays. To Apply: To apply, please complete the application via Prevention Point's BambooHR Account.  Applications will not be accepted in-person or by mail. Inquiries regarding this posting or updates on the hiring process may be directed to the [email protected]  - please do not call or drop by the office or service locations. Please review www.pppgh.org prior to applying.