Office & Community Specialist (8hrs p/w)

About Us Axelera AI https://www.axelera.ai is a fast-growing fabless semiconductor company headquartered in the Netherlands, building high-performance, energy-efficient AI acceleration hardware and software (Metis and Europa product lines). We operate across the EU, the UK, Switzerland and the US, and are building a finance function ready to scale to public-company standards. Position Overview We are looking for an enthusiastic and highly organised Office & Community Specialist to support our growing Bristol office. This is an initial 6-month contract opportunity, with part-time hours (6-8 hours per week) and an excellent opportunity for someone who enjoys creating a welcoming office environment while supporting community initiatives and local office operations. You will report directly to an Office & Community Lead (Erika), who is based in the Netherlands, and work closely together to ensure smooth day-to-day operations in Bristol as our newest office location is established. This role is ideal for someone who enjoys taking ownership of local office activities, building connections with colleagues, and ensuring that everything behind the scenes runs smoothly. What You'll Do 1) Office Operations - Be the local point of contact for day-to-day office needs and ensure the office remains well-organised, stocked, and ready to welcome employees and visitors: ensure clean, organized and safe work environment. Pick up and take action on requests related to the office and facility tasks directly with the external and internal parties. 2) Purchasing & Vendor Coordination - Manage purchases with local suppliers for office supplies and daily necessities. - Ensure smooth organisation of fruit deliveries and other regular office services, like cleaning and waste management. - Coordinate monthly grocery and coffee supply orders. 3) Community & Event Support - Help foster an engaging and welcoming workplace culture: work together with the local team and be present in the office. - Support onboarding activities: access control, badge assignment and desk preparation. - 3-4 times a year: Support local community-building initiatives, celebrations, workshops and office activities in Bristol. Research venues, make reservations, and assist with logistical arrangements for team dinners and gatherings. Your profile: - Organized & Reliable: Able to prioritize tasks independently and maintain attention to detail in a dynamic environment. - People Person: Strong communication and interpersonal skills with a proactive and service-oriented mindset. - Ownership: Comfortable taking initiative and ensuring local office activities are completed efficiently. - Tech-Savvy: Comfortable with Microsoft Office and quick to learn new digital tools and systems. - Professional background: Preferably prior experience in office administration, facility support, hospitality, or a similar role. - Right to work in the UK. Please note that we do not offer visa sponsorship for this role. What We Offer: - An open, creative culture that encourages innovation and collaboration, where freedom and responsibility go hand in hand. - The opportunity to contribute to a fast-growing, international technology company. - A supportive and people-focused work environment where your contributions make a real impact. Location & office presence: This is a part-time role based in our Bristol office at Bull Wharf. You’ll be in the office two days a week, for 3–4 hours each day, within standard office hours (e.g. 9am–5pm). Some flexibility might be required now and then to accommodate office needs and events. At Axelera AI, we wholeheartedly embrace equal opportunity and hold diversity in the highest regard. Our steadfast commitment is to cultivate a warm and inclusive environment that empowers and celebrates every member of our team. We welcome applicants from all backgrounds to join us in shaping the future of AI. Axelera AI may at times work with external parties (such as recruiters, headhunters, or executive search firms) to support both publicly posted and confidential searches. Our hiring process never involves any payment from candidates, and we will never require you to use a particular paid service to be considered for a role. If you have been approached by someone on our behalf and want to confirm it’s legitimate, please contact us directly at [email protected].