Sr. Administrative Assistant

Pay Range: $ 54, 879- $ 71,343 annual compensation Job Posting Closing on: Wednesday, November 25, 2026 📅 Workdays & Hours: Monday – Friday 7 am – 4 pm; Some evening/weekend work required. Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More! The City of Fort Worth is one of the fastest-growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆 A Senior Administrative Assistant job is available with the City of Fort Worth Transportation and Public Works Department within the Construction Office & Material Lab Testing Business Support team. This position provides administrative and fiscal support to the Capital Delivery Construction Inspection & Material Lab teams. The Senior Administrative Assistant serves in a key support role, requiring the ability to manage complex responsibilities and provide high-level administrative assistance in a dynamic, fast-paced environment. The ideal candidate is self-motivated, demonstrates strong organizational and time management skills, and consistently maintains productivity with minimal supervision. Additionally, the ideal candidate should possess a strong understanding of government purchasing procedures and demonstrated analytical abilities. Success in this role requires initiative, adaptability to shifting priorities, and the ability to navigate changing situations with professionalism and efficiency. Minimum Qualifications: - Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, human resources, or a related field - Three (3) years of increasingly responsible administrative and fiscal management experience, including one (1) year in a supervisory or lead capacity Preferred Qualifications: - Strong understanding of municipal operations, policies and procedures - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced skills in Excel for data analysis and reporting - Experience with contract monitoring, procurement processes and financial reporting - Experience with PeopleSoft (ERP Financials, Purchasing, HCM) The Senior Administrative Assistant's responsibilities include: - Perform and oversee complex fiscal activities, including account analysis, contract budget monitoring, financial reconciliations, and related project support - Analyze financial data, prepare accurate financial and statistical reports, identify trends, and provide recommendations to support informed decision-making - Perform contract administration and purchasing functions, including developing and processing contract agreements, creating requisitions, and monitoring purchase orders - Track and monitor invoices for material testing laboratories and third-party inspection services, ensuring accuracy and verifying payment status - Review purchasing and contract-related documents to ensure accuracy and compliance with established policies and procedures - Evaluate existing processes and workflows, identify opportunities for improvement, and recommend solutions to streamline operations and increase efficiency - Respond to inquiries and coordinate communications with material testing laboratories, internal departments, and external stakeholders - Supervise and support staff through effective communication, clear expectations, task delegation, training, performance evaluations, and construction feedback while promoting accountability and teamwork - Support special projects and provide backup assistance for other staff positions as needed to ensure continuity of operations Working Conditions Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. Physical Demand Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Apply Now! Come be part of something special in Fort Worth. 🌟 Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.