Office Coordinator

As Datashift grows, our offices in Mechelen, Leuven and Antwerp need someone who makes sure the day-to-day operations simply work: the fleet is sorted, new colleagues receive a warm welcome and get everything they need to hit the ground running, IT requests don't fall through the cracks, and the office itself is a pleasant place to be. We're looking for an Office Coordinator who takes ownership in all of that — practical, proactive, and comfortable ini juggling a list of different priorities. In close callaboration with our HR manager, the Office Coordinator will play a crucial role in ensuring the smooth functioning of our organization. Your responsibilities - Facility coordinator of our offices in Mechelen, Antwerp and Leuven. You're the person who makes sure these locations are in order, day in, day out. You keep supplies stocked, arrange small fixes and repairs, and make sure these locations are pleasant, well-organised places to work - Fleet management, including processing new vehicle orders, handling damage follow-ups, coordinating expert assessments, managing fines and requesting quotations from leasing companies - Be the contact person for our consultants for support on topics like IT, office, events, … - Various administrative responsibilities as well as IT-related tasks such as access management and IT equipment administration. - Managing and scheduling several projects (events, trips, …) - Contributing to the onboarding of new colleagues - Thinking along and shaping the process improvements and automations - Transferring necessary information to the team