Academic Administrative Assistant

As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. Job Title: Academic Administrative Assistant Department: Academics Purpose of the Position: This position provides administrative support to the Bachelor of Science in Nursing (BSN) Program Director/Dean and assists with the overall operations of the nursing program. The role requires the ability to coordinate and balance the needs of a diverse student and faculty population while demonstrating adaptability, initiative, strong organizational skills, and the ability to manage multiple tasks and priorities effectively. Job responsibilities: - Assist with maintaining academic information tracking sheets. - Assist with scanning and organizing academic documents. - Operate a variety of office equipment, including computers, printers, photocopiers, fax machines, scanners, calculators, and projectors. - Audit faculty records and maintains hard-copy and electronic files for academic programs, notifying appropriate individuals of missing or outdated documentation. - Coordinate Live Scan appointments and follows up on all related documentation. - Assist with updating program-specific forms. - Assist deans and directors with uploading advising records, processing student status changes related to graduation and withdrawals, and maintaining other student records. - Scanning and uploading documents to CVUE, Anthology, Power BI, and various spreadsheets and databases. - Attend meetings on behalf of the Dean, as delegated or needed. - Audit faculty and student files for academic programs and notifies appropriate individuals of missing or outdated documentation. - Travel to various campuses as needed. - Take meeting minutes for faculty, committee, PAC, and student representative meetings. - Assist with student and campus activities, including pinning ceremonies, graduation, and regulatory meetings. - Schedule hiring interviews and conduct follow-up as needed. - Set up and manage CourseKey locations for student clinical rotations. - Collect, track, and manage documentation from faculty and students to ensure compliance with clinical rotation requirements and follow up with individuals as needed. - Order and maintain office supplies. - Coordinate the ordering and distribution of nursing student uniforms each semester. - Assist with onboarding new didactic and clinical faculty. - Maintain regular, in-person attendance on campus or at the designated worksite for up to five days per week, as this is an essential function of the position. - Collaborate on-site with students, faculty, and staff as required by the position. - Perform other duties as assigned.  - High school or equivalent certificate. - 2+ years of Administrative related experience supporting a team or multiple teams. - Ability to maintain accurate and organized records. - Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams. - Ability to transition quickly between tasks while maintaining productivity and attention to detail - Strong verbal and written communication skills. - Knowledge of medical terminology or prior work experience in a healthcare setting. We Offer: - Medical, Dental and Vision starting the 1st of the month following 30 days of employment - 2 Weeks’ starting Vacation per year.  Increasing based on years of service with company - 12 paid Holidays and 2 Floating Holidays - 401K with a Company Match - Company Paid Life Insurance at 1x’s your annual salary - Leadership development and training for career advancement - Tuition assistance and Forgiveness for you and your family up to 100% depending on program