Accounts Payable Associate

Job Summary:   The Accounts Payable Associate will be responsible for monitoring the outflow of capital for the company. Supervisory Responsibilities: - None Duties/Responsibilities: - Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records. - Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. Maintains W-9 information as needed for audit and record retention purposes - Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed. - Assists with accounting records and ledgers by reconciling monthly statements and transactions. - Records entry of, verifies documentation for, and distributes petty cash. - Calculates and reports sales tax based on paid invoices and prepares sales tax returns as necessary - Familiarity with capital projects and construction in progress - Other ad hoc projects as assigned Required Skills/Abilities: - Must be reliable and extremely trustworthy - Must be proficient in Microsoft Office Suite or related programs. Strong Excel knowledge is a plus - Must be able to learn other accounting software systems - Excellent organizational skills and attention to detail - Ability to maintain confidential and meticulous records - Must be able to pass a USPS background check Education and Experience: - High school diploma required; - Business or Accounting degree preferred - 3-5 years+ experience strongly preferred Physical Requirements: - Prolonged periods sitting at a desk and working on a computer.