Partnerships & Operations Coordinator Chocolonely Foundation

Why we are here Together, we can fight exploitation in cocoa. Full stop. Tony’s is an impact company that makes chocolate, not a chocolate company that makes an impact. With incredibly tasty chocolate, we lead by example, demonstrating that ethical practices and success can go hand in hand. The Chocolonely Foundation supports this mission by funding projects and partnerships that help create lasting change in cocoa-growing communities. Strong partnerships, well-run projects and clear insight into impact help turn that ambition into action. What you will do How do you turn funding into meaningful impact? By building strong partner relationships, keeping projects moving and making sure the details behind the scenes are just as solid as the ambition. As our Partnerships & Operations Coordinator, you will help keep the Chocolonely Foundation running smoothly, coordinating our project portfolio and supporting the development of new funding partnerships. From project proposals and Board approvals to contracts, payments and impact reporting, you will connect the dots throughout the funding process. As the Foundation’s first point of contact, you’ll bring a welcoming approach, enjoy connecting with new people and communicate clearly with partners and colleagues alike. Based in Amsterdam and reporting to the Chocolonely Foundation Manager, you will work closely with partner organisations, the Chocolonely Foundation Board and colleagues across Sustainability, Finance, Impact Communications and Tony’s Open Chain. You will coordinate budgets, grant disbursements and financial tracking across approximately €3 million in annual funding, while overall budget accountability sits with the Foundation Manager. This is a hands-on role for someone who loves bringing structure to complexity, builds trusting relationships and takes pride in following things through. You will combine project and partnership coordination with the everyday operations that You will combine project and partnership coordination with strengthening the systems and processes that help the Foundation maximise its impact. All wrapped up - Keep our portfolio moving: Coordinate our existing projects and funding pipeline, keeping a clear, up-to-date overview of milestones, reporting deadlines, payments, risks and decisions. Support new project and partnership development, helping proposals move through review and Board approval. - Build partnerships that work: Be the main coordinating contact for current and other potential co-funders Organise regular check-ins, keep communication flowing and follow up on commitments so everyone knows what happens next. You keep internal stakeholders informed, ask for feedback where necessary and are a smooth collaborator. - Make good governance happen: Coordinate Board meetings, monthly check-ins and strategy sessions. Prepare agendas and materials, capture clear minutes and decisions, and keep agreed actions moving through to completion. - Keep the Foundation running smoothly: Maintain and help build our systems, contracts, records, calendars and filing structures. Make sure information is organised, accessible and ready for governance, reporting and compliance needs. - Keep funding on track: Coordinate grant agreements, payment processing, expenditure tracking and financial reporting alongside the Foundation Manager and Tony’s Finance team. Help ensure disbursements are timely, records are accurate and documentation is complete. - Turn project information into insight: Support the development and use of our Monitoring, Evaluation and Learning framework. Bring together partner reports, project outcomes and impact data for annual reporting and portfolio reviews. Share lessons, provide feedback to partners and follow up on actions that help projects deliver greater impact. - Help tell the Foundation’s story: Co-develop and coordinate our internal and external communications plan with relevant colleagues. Keep our website current and bring together project updates, presentations and publications that support partner engagement, fundraising and impact reporting.