Executive Assistant Temporary

Assist with various tasks for the Chief Executive Officer and the PPWP Board of  Directors. The central point of contact for the Chief Executive Officer both internally and externally, in addition to assisting the accounting, development and medical billing departments as specified in the job description.  (Temporary- January 2027-June 2027) REPORT TO: CEO   Part Time / Temp (21 hours per week for 6 months)  Hybrid    ESSENTIAL FUNCTIONS - DUTIES AND RESPONSIBILITIES  General Duties Manage the Chief Executive’s schedule, including scheduling meetings and planning travel Support the President/CEO and other team members (as needed) with the  planning, preparations, and execution of staff meetings, conferences, webinars  and departmental retreats, as needed. Take meeting minutes for staff meetings, board meetings, and other meetings as  needed. Attend Board and Committee meetings held on a variety of issues; oversee and  coordinate meeting logistics, arrangements and other required support; oversee  and coordinate the preparation of the agenda, as well as the assembly and  distribution of agendas and other necessary items. Draft email correspondence, PowerPoint presentations, and other documents/products as needed. Provide information by answering questions and requests in a timely fashion. Perform other related administrative duties and special projects, as assigned.  Performance Criteria  Maintain strict confidentiality of administrative, development and patient  information  High attention to detail Effective management of competing priorities and tasks Administrative skills, such as calendar management, note-taking, organization, knowledge management and meeting logistics (virtual and in-person) Ability to interact with other departments effectively Demonstrates excellent customer service skills with internal and external  stakeholders  Ability to respond to all inquiries in a timely and professional manner  Ability to be resourceful and willing to try and learn  III. Essential Functions/Qualifications  Minimum of 1 year of administrative or relevant, transferable experience or education Advanced knowledge and proficiency in Google G Suite preferred  Knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint  preferred  Strong written, verbal, and interpersonal communications skills  Knowledge of communicating with diverse groups, working with a multicultural  workforce, and exhibiting sensitivity and appreciation of cultural differences is  required Must recognize the value of diversity and maintain relationships with staff and  external audiences that respect individual dignity  Excellent interpersonal skills   Stationary Position (Sitting/Standing) Requirement: Must be able to remain in a stationary seated position for up to 75%–90% of the working day. Details: Frequently operates a computer, keyboard, mouse, and phone while seated at a desk or ergonomic workstation. Occasional transitional movement to a standing position or short walks within the office environment.