Administrative Assistant

TalentBurst group of companies was founded in 2002 by three ex-Monster Worldwide (parent of Monster.com) employees.Our strategic vision was to provide our customers with a service delivery experience that incorporated our knowledge of the staffing industry, laser like focus on process and unparalleled value.  Role: Administrative Assistant Duration: 6 Months+ Location: Bellevue, WA Job Responsibility:  • Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts  • Provide backup support to the front desk, including greeting and badging visitors, processing mail, stocking break rooms, and straightening common areas  • Perform team support duties including ordering office supplies, making copies, updating distribution lists, and scheduling contractor interviews  • Provide support for senior management, including travel arrangements and itineraries, expense reports, correspondence, and meeting coordination  • Coordinate conference/meeting room set-up, catering, and logistical arrangements for onsite and offsite meetings and events, and provide on-location support for team activities and outings  • Assist with on-boarding of new employees and contractors  • Assist with space management, workspace move requests and submit facilities work orders  • Act as a liaison, problem solver, and facilitator for the department  • Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities  • Create purchase requisitions, reconcile purchasing card expenses and troubleshoot issues with Finance  • Partner and coordinate workload with other administrative team members and provide backup support when needed  • This role will require off-hours work and responsiveness at times  Qualifications  • 2-5 years of administrative experience  • Customer service-focused, with a professional presence and a confident and approachable personality  • Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment  • Skilled in Microsoft Outlook, Word, Excel, and PowerPoint; experience with SharePoint and Oracle iExpense/iProcurement helpful  • Proficient in managing Outlook calendars and organizing travel  • Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively  • Detail-oriented and able to complete work assignments with a high degree of quality  • Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information  • 2-5 years of administrative experience  • Customer service-focused, with a professional presence and a confident and approachable personality  Nice to Have Skills:  Experience with SharePoint and Oracle iExpense/iProcurement helpful Experience making business travel arrangements