Part-Time SPED Administrative Assistant

Part-Time SPED Administrative Assistant Yu Ming Charter School seeks dynamic, innovative, and experienced educators to join our team, committed to nurturing lifelong learners who are bilingual, bicultural and able to create change in their own lives and in our community. We seek teachers that are excited by the possibility of transforming the traditional model of education to be learner-centered through personalized and project based learning that cultivates both the cognitive and social emotional skills our students need to thrive in school and beyond.  Yu Ming teachers are leaders that thrive on exploration, collaboration, and seek to continuously learn and grow as individuals and team members. ABOUT YU MING CHARTER SCHOOL Yu Ming Charter School is a non-profit, tuition-free network of public schools located in Oakland and San Leandro and open to all residents of California. As a leader in Mandarin Immersion education, our mission is to nurture our inclusive and diverse community to become empowered, engaged, and outstanding global citizens. We currently serve 1060 students across three campuses, and continue to grow our enrollment each year. Our intentionally diverse student body comes from many racial, ethnic, and socio-economic backgrounds representing 70 zip codes across the Bay Area and 29 home languages. Founded in 2011, Yu Ming is the first Mandarin immersion public charter school in the state.  We believe every child, regardless of their background or zip code, deserves a free, high-quality education that prepares them today to succeed tomorrow. Ranked the #7 Elementary School and the #2 Elementary Charter School in California by U.S. News, Yu Ming is a 2019 National Blue Ribbon School of Excellence and a 2020 and 2023 California Distinguished School. Yu Ming’s future-forward model prepares young people to succeed and thrive in an interconnected and multicultural world through personalized and rigorous learning experiences, active student agency, whole child and community focus, and multilingual education.  As a result, our students far outperform their peers in the district, county, and state, regardless of socio-economic status, race, language background, and learning differences. We are closing the opportunity gap for our historically underserved students every day. To learn more about our innovative school visit our website www.yumingschool.org. RESPONSIBILITIES IEP & Section 504 Process Management - Meeting Scheduling: Coordinate annual Individualized Education Program (IEP), Section 504, initial evaluation, and triennial review meetings between parents, general ed teachers, SPED teachers, administrators, and specialized service providers (speech therapists, occupational therapists). - Document Processing: Check IEP and 504 documents for errors and process for signature through docusign. Follow up with case managers regarding signatures. - Consent Form Processing: Work with service providers to process consent forms for on-campus services through docusign.  - Timeline Tracking: Create the annual meeting calendar and teacher prep schedule, and ensure compliance deadlines for evaluations, re-evaluations, and annual reviews. - Notes Synthesization: Format IEP/504 meeting transcripts into usable notes for the IEP/504 documents, maintaining accuracy and proofreading for spelling errors.  Student Records & Compliance - Confidential File Maintenance: Securely maintain physical and electronic student files while adhering strictly to FERPA and state privacy regulations. File all IEP, 504, and related documents on campus. - Records Requests: Assist in processing incoming and outgoing records requests for transfer students, medical requests, and legal/agency releases of information. Departmental & Financial Administration - Medicaid and Medi-cal Billing: Support district Medicaid and Medi-cal reimbursement processing by tracking service logs, provider timecards, and student eligibility documentation. - CYBHI Processing: Work with the admissions team to source CYBHI consents. Process data into registration template and send to appropriate parties. Update CYBHI records as new data comes in.  - Student Profiles: Updating student support profiles for campuses as goals and accommodations change at beginning of year and throughout the year. QUALIFICATIONS Required - High school diploma or GED equivalent. - Familiarity with Google Suite and Data Management systems.  - Experience maintaining confidential information and professionalism in communication.   Preferred - Experience with Docusign, Powerschool, and SEIS systems. - Experience with high-volume, complex scheduling. - Prior secretarial experience in a K–12 public school system, district office, or healthcare/special needs setting.   TIME COMMITMENT Part-Time, On Campus Role. 20-25 hours/week.  180-day school year, 8 student-free professional development days for collaboration with colleagues. Common building hours are 8:00am-3:30pm Monday, 8:00am-4pm Tuesday-Friday.  COMPENSATION - $26-29/hour, placed based on years of relevant experience. TO APPLY Interested candidates should apply at https://yumingcharterschool.bamboohr.com/jobs/ Application submission screening and initial phone interviews will be completed on a rolling basis. Yu Ming Charter School is an equal opportunity employer committed to diversity at all levels.