Operations Cooordinator-Puerto Rico

We are looking for a reliable and detail-oriented Operations Coordinator to support day-to-day business operations on a part-time basis. MUST BE A PUERTO RICO resident and living in Puerto Rico.( can work remotely but oocastion meeting might be needed in PR only) This role requires a high level of ownership, attention to detail, and the ability to execute with minimal supervision. This is an mid-level role with strong growth potential. You will work closely with leadership to support operations, coordination, and execution across multiple areas of the business. About Us We are a fast-growing marketing and technology firm working with global enterprise clients. Our work spans marketing operations, AI-driven systems, and business growth strategy. We operate in a high-accountability, fast-paced environment where ownership and reliability matter. Role Overview We are hiring a Part-Time Operations & Office Coordinator to support day-to-day business operations, vendor coordination, hiring logistics, and internal organization. This is not a passive admin role—you will be expected to track, follow up, and ensure things get done. Key Responsibilities Operations & Coordination - Coordinate with vendors (CPA, legal, service providers) and ensure follow-ups are completed - Track tasks, deadlines, and dependencies across teams - Maintain structured records and documentation Hiring & People Coordination - Schedule interviews and manage candidate communications - Track candidate pipeline and status updates - Ensure timely follow-ups with hiring managers Events & Execution - Coordinate logistics for events (invites, tracking RSVPs, reminders) - Support promotion via basic outreach (email, WhatsApp, etc.) - Ensure smooth execution before and after events Administrative & Reporting - Organize files, documents, and internal systems - Submit a weekly timesheet with task-level breakdown - Provide status updates on completed vs pending work 🎯 What We’re Looking For Required - Strong attention to detail (nothing slips through) - Reliable follow-through—you close loops, not just start tasks - Clear written communication - Ability to manage multiple tasks without losing structure - Comfortable working independently and taking ownership Preferred (Nice to Have) - Experience with Google Docs / Sheets - Prior admin, operations, or coordination experience - Familiarity with tools like ClickUp, Jotform, or similar 🎓 Education - Bachelor’s degree preferred (Business, Communications, or related field) - Relevant experience can substitute for formal education 💡 How to Succeed in This Role - You proactively follow up—no reminders needed - You bring structure where there is ambiguity - You communicate clearly and early when something is off track - You take pride in being dependable MUST HAVE - This role requires consistency and accountability, not just availability - If you need constant direction, this won’t be a fit - If you like owning outcomes and being trusted, you’ll thrive - Bachelor’s degree preferred in Business, Communications, or a related field - Equivalent practical experience will also be considered