HSE & Field Administrator

Position Summary  The HSE & Field Administrator provides administrative support to YCI's HSE and Site Operations teams. This role keeps safety documentation, training records and field paperwork organized, accurate and audit-ready, so HSE Coordinators and Site Superintendents can stay focused on the work in the field.    Key Responsibilities  HSE Administration  - Maintain the YCI training matrix and employee certification records in BIS.  - Schedule safety training, book third-party courses and coordinate attendance.  - Prepare orientation packages for new hires, subcontractors and site visitors, and file completed orientation records.  - Collect, check for completeness and file field-level hazard assessments, toolbox talks, inspections and safety meeting minutes.  - Enter incident, near-miss and first aid reports into the tracking system and follow corrective actions through to close-out.  - Compile monthly HSE statistics (hours worked, incidents, training completion) for the HSE Manager.  - Maintain COR audit files and gather documentation for internal and external audits.  - Track subcontractor safety prequalification documents, including WCB clearance letters, insurance certificates and COR/SECOR status.  - Maintain the SDS library and inventory of PPE and first aid supplies; order as required.  - Monitor and maintain third party compliance systems (ISNet, Avetta, etc.)  - Coordinate and assist in COR audits.   - Update and make changes to HSMP as needed.     Field Administration  - Set up and maintain site document binders and required postings (permits, emergency response plans, legislated postings).  - Collect and verify field timesheets and submit them to payroll on schedule.  - Track tools, equipment and rentals assigned to each site; coordinate deliveries, pickups and returns.  - Order site supplies and process related purchase documentation.  - Maintain site personnel lists and daily sign-in records.  - Provide general administrative support to the Site Operations team.    What you bring to York  - High school diploma; post-secondary certificate in Office Administration, Occupational Health & Safety or a related field is an asset.  - 2+ years of administrative experience, ideally in construction or a safety-focused environment.  - Working knowledge of Alberta OHS legislation and the COR program is an asset.  - Valid Class 5 driver's license and reliable transportation to job sites.  - Ability to forge, grow and maintain positive relationships with multiple groups  - Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy with attention to detail  - Ability to work collaboratively with a positive attitude Core Competencies - Knowledge of HSE Regulations - Communication - Relationship Management  - Hustle  - Detail-Orientation