HR Specialist - Staffing, Recruitment & Credentialing

POSITION TITLE: Human Resources Specialist – Staffing, Recruitment & Credentialing CLASSIFICATION: Administration/Non-Bargaining (Specialist IV) DEPARTMENT: Human Resources REPORTS TO: Human Resources Manager SALARY:  Administrative Non-Bargaining Salary Schedule Pay Grade G-14 $54,544 - $57,305 GENERAL SUMMARY OF POSITION: The Human Resources Specialist – Staffing, Recruitment & Credentialing provides specialized administrative, operational, and compliance support to the Human Resources Department, with primary responsibility for coordinating recruitment and hiring processes, managing job postings and applicant tracking systems, maintaining employee certifications and professional credentials, and supporting substitute staffing pools across Saginaw Intermediate School District (SISD). This position serves as a central coordination point for staffing and recruitment activities, employee credentialing, substitute personnel management, and related Human Resources operations. Responsibilities include coordinating job postings and recruitment processes, maintaining applicant records, supporting interview and hiring activities, verifying employee qualifications, monitoring certification and licensure requirements, and ensuring accurate and timely completion of employment-related documentation. The position works collaboratively with Human Resources leadership, department administrators, employees, applicants, educational partners, and external agencies to support efficient staffing processes, compliance with applicable employment requirements, and the recruitment and retention of a qualified workforce. The role requires regular access to confidential and legally protected personnel information and demands a high degree of professionalism, accuracy, discretion, independent judgment, initiative, and the ability to proactively manage multiple priorities and deadlines. Essential Duties and Responsibilities Recruitment, Job Postings & Hiring Coordination 1. Coordinate and maintain the District's job posting and recruitment processes across departments and employee classifications. 2. Prepare, publish, update, and close internal and external job postings in accordance with District procedures, collective bargaining agreements, and applicable employment requirements. 3. Maintain the District's applicant tracking system, ensuring accurate job posting information, applicant records, recruitment timelines, and hiring documentation. 4. Collaborate with Human Resources leadership and hiring administrators to coordinate position vacancies, posting requirements, and recruitment activities. 5. Support the preparation, formatting, and maintenance of position descriptions and recruitment materials. 6. Coordinate applicant communications, including application acknowledgments, interview invitations, status updates, and other recruitment-related correspondence. 7. Assist hiring administrators with applicant screening processes, including verification of required qualifications, certifications, credentials, and employment eligibility. 8. Coordinate interview scheduling, candidate communications, interview materials, and related hiring logistics. 9. Maintain accurate records of recruitment activities, candidate selection processes, and required hiring documentation. 10. Support reference checks, background checks, credential verification, and other pre-employment processes as assigned. 11. Coordinate with Human Resources leadership to ensure timely completion of hiring recommendations, employment documentation, and required approvals. 12. Maintain and update applicant pools for anticipated vacancies, substitute positions, and other identified staffing needs. 13. Support recruitment initiatives, job fairs, higher education partnerships, and other activities designed to strengthen the District's applicant pipeline. 14. Monitor recruitment timelines and communicate outstanding actions or potential delays to hiring administrators and Human Resources leadership. 15. Assist in preparing recruitment and staffing reports, including vacancy status, applicant activity, posting timelines, and hiring trends. 16. Identify opportunities to improve recruitment workflows, applicant communication, and the overall efficiency of the hiring process. Employee Certification, Licensure & Credential Management 1. Establish and maintain centralized tracking systems for employee certifications, professional licenses, permits, endorsements, and required credentials. 2. Monitor certification expiration dates, renewal deadlines, and ongoing qualification requirements. 3. Proactively communicate with employees and administrators regarding certification renewals and credentialing requirements. 4. Verify required certifications and professional qualifications during recruitment, hiring, onboarding, and employee assignment changes. 5. Coordinate with the Michigan Department of Education, licensing agencies, educational institutions, and other credentialing authorities as necessary. 6. Assist employees with certification applications, renewals, temporary permits, and alternative credentialing pathways. 7. Maintain accurate credentialing documentation and identify potential compliance concerns for Human Resources leadership. 8. Coordinate with administrators to ensure staff qualifications align with assigned positions and applicable requirements. 9. Prepare certification status reports and maintain systems to support ongoing compliance monitoring. Substitute Staffing Pool Coordination 1. Coordinate the recruitment, onboarding, and ongoing maintenance of District substitute staffing pools. 2. Maintain accurate substitute personnel records, including qualifications, availability, certifications, clearances, and employment eligibility. 3. Coordinate substitute job postings, applicant communications, and recruitment activities. 4. Support substitute onboarding, orientation, and required employment documentation. 5. Collaborate with departments and building administrators to identify substitute staffing needs and potential shortages. 6. Monitor substitute credentials and required documentation to maintain eligibility for assignments. 7. Maintain substitute staffing databases and support efficient utilization of qualified substitute personnel. 8. Assist with initiatives designed to strengthen substitute recruitment, retention, and availability. 9. Prepare reports related to substitute pool capacity, staffing trends, and identified needs. Employee Onboarding & Personnel Compliance 1. Coordinate the collection and verification of required employment documentation for newly hired employees. 2. Support employee onboarding activities, including communications, paperwork, credential verification, and coordination with appropriate departments. 3. Assist with required background checks, fingerprinting, and employment clearances. 4. Maintain accurate and confidential employee personnel and compliance records. 5. Track required documentation and follow up with employees and administrators regarding outstanding requirements. 6. Maintain employee information within designated Human Resources systems. 7. Support state and federal reporting, compliance reviews, and personnel audits as assigned. 8. Coordinate with Human Resources leadership to ensure consistency in onboarding and employment documentation procedures. Human Resources Operations & Administrative Systems 1. Serve as a central coordination point for recruitment, staffing, certification, credentialing, and assigned Human Resources functions. 2. Develop and maintain organized systems for tracking job postings, applicant activity, certification deadlines, substitute personnel, and employee documentation. 3. Prepare reports, correspondence, staffing summaries, and other Human Resources materials. 4. Support implementation and continuous improvement of Human Resources workflows, processes, and information systems. 5. Collaborate with departments to ensure timely communication, accurate information, and consistent implementation of Human Resources procedures. 6. Identify opportunities to streamline processes, strengthen accountability, and improve operational efficiency. 7. Maintain confidentiality of personnel information and demonstrate sound judgment when handling sensitive employment matters. Organizational Culture & Professional Standards 1. Model professionalism, discretion, accuracy, and sound judgment in all Human Resources activities. 2. Provide responsive and professional service to employees, applicants, administrators, and external partners. 3. Demonstrate initiative by anticipating staffing, credentialing, and compliance needs. 4. Maintain strong organizational skills and exceptional attention to detail. 5. Foster collaborative relationships across departments and stakeholders. 6. Support a culture of service, accountability, consistency, and continuous improvement. ADDITIONAL RESPONSIBILITIES 1. Perform other duties as assigned. MINIMUM QUALIFICATIONS 1. Coursework completed in human resources, business administration, public administration, education, or a related field. Associate degree preferred. 2. Experience in human resources, recruitment coordination, personnel administration, credentialing, or related administrative functions preferred. 3. Experience in a K–12 school district, intermediate school district, or public-sector environment preferred. 4. Familiarity with Michigan educator certification, professional licensure, and school personnel qualification requirements preferred. 5. Experience with applicant tracking systems, Human Resources information systems, and electronic record management preferred. 6. Proficiency in Microsoft Office, Google Workspace, and related digital administrative systems. 7. Strong written and verbal communication skills. 8. Demonstrated ability to manage multiple priorities, maintain detailed records, and meet established deadlines. 9. Ability to exercise independent judgment, demonstrate initiative, and proactively resolve operational concerns. 10. Demonstrated discretion and ability to manage confidential personnel information. KNOWLEDGE, SKILLS, AND ABILITIES 1. Knowledge of or ability to learn school district recruitment, hiring, credentialing, and personnel compliance processes. 2. Strong organizational, time-management, and prioritization skills. 3. Ability to coordinate multiple recruitment and staffing activities simultaneously. 4. Proficiency in applicant tracking, credential monitoring, and electronic personnel record systems. 5. Ability to interpret and apply established policies, procedures, and regulatory requirements. 6. Strong written communication, customer service, and interpersonal skills. 7. Ability to proactively identify needs, anticipate challenges, and implement effective solutions. 8. Strong attention to detail, accuracy, and follow-through. 9. Ability to work independently and collaboratively across departments. 10. Demonstrated professionalism, confidentiality, and sound judgment. NOTICE OF NONDISCRIMINATION Saginaw Intermediate School District does not discriminate on the basis of race, color, religion, sexual orientation, gender and gender identity, disability, age, or national origin in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Human Resources Saginaw Intermediate School District 3933 Barnard Road, Saginaw, MI  48603 Telephone: (989) 799-4733, Fax: (989) 249-8756 Email:  [email protected] Web: www.sisd.cc