Administrative Assistant

Voyager is an innovative space, defense, and national security technology company committed to advancing and delivering transformative, mission-critical solutions. We tackle the most complex challenges to unlock new frontiers for human progress, fortify national security, and protect critical assets to lead in the race for technological and operational superiority from ground to space. Forge the Future: Join Voyager Technologies The future belongs to those who build it. At Voyager Technologies, we’re building technologies that protect lives, expand frontiers and prepare us for what’s next. And we’re doing that with people who are wired to solve, build, adapt and lead. These roles are not for the faint of heart.  You’ll help lay the foundation for humanity's future. Join a culture where innovation thrives, curiosity is rewarded, and impact is real. We’re a company of doers, thinkers and builders, united by purpose and grounded in reality. If you want to put your skills to work where the stakes are real and the mission is bigger than any one person, forge the future with Voyager. The Administrative Assistant is a fully onsite, business-wide support role reporting directly to the General Manager. This position provides dependable administrative, front desk, facilities, onboarding, event, and document-support services across the organization, helping employees, visitors, and business functions operate smoothly. In this role, the essential functions are: General Administrative Support • Answer and transfer incoming phone calls. • Sort, distribute, and send mail. • Support maintenance of the company calendar. • Coordinate conference room schedules and help prevent double bookings. • Coordinate All Hands events, including venue, seating, and audio/visual setup. • Coordinate customer visits, including meals and refreshments as authorized. • Coordinate Principal Staff meetings and events for the General Manager. • Coordinate with departments on administrative needs and assist employees as requested. • Use AI tools, where appropriate, to create and update tracking tools and spreadsheets. Security and Front Desk Support • Manage front desk coverage and visitor access in coordination with Security. • Verify visitor identification, host visitors, and track visits to the facility. • Maintain facility security and badging systems, as assigned. Facilities and Office Support • Monitor the readiness of lobby, conference rooms, kitchen, and lunchroom areas, including supplies and coordination with janitorial service as needed. • Stock lunchrooms and help maintain an orderly, well-supported workplace. • Maintain inventory of office supplies and equipment, including cabinet upkeep. • Purchase and order office supplies and equipment. Make travel arrangements as requested. Human Resources Support • Support the HR Business Partner as needed. • Support new-hire onboarding activities. • Coordinate with HR recruiters and outside agencies to schedule interviews. • Help facilitate mandatory training required for government compliance. • Complete and file government surveys and census reports. Quality Assurance Support • Administer the document management platform. • Maintain and organize documents and records in accordance with established practices. • Send and file Non-Disclosure Agreements and related records. Events and Employee Engagement • Order lunches and dinners for customer meetings. • Organize lunch-and-learn sessions. • Coordinate recognition of holidays and work anniversaries. • Plan and organize special events. Other Business Support • Provide additional administrative support as assigned by the General Manager. Basic Qualifications - High school diploma or equivalent. - Minimum two years of administrative, office, reception, or coordinator experience. - Strong organization, attention to detail, and follow-through. - Professional written and verbal communication skills - Ability to handle confidential information appropriately. - Proficiency with Microsoft Office 365. - Ability to work fully onsite and interact professionally with employees, visitors, and business partners. - Ability to obtain a U.S. security clearance. Preferred Qualifications • Three or more years of relevant administrative, office, reception, or coordinator experience. • Experience supporting a general manager, leadership team, or multiple departments. • Experience with visitor management or front-desk operations. • Experience supporting employee onboarding or HR administration. • Experience maintaining controlled documents, records, or quality-system documentation. • Experience with purchasing, inventory, facilities, or vendor coordination. • Experience in aerospace, defense, manufacturing, engineering, or another regulated environment. • Familiarity with ERP, HRIS, document-control, or visitor-management systems. Additional Requirements • No travel required. • Occasional overtime may be required. • This is a nonexempt, hourly position. Compensation and Benefits The good faith hourly pay range for this role is $28-$34 per hour at the time of posting. This is equivalent to approximately $58,240-$70,720 annually based on a 40-hour workweek. Where a candidate falls within the range depends on experience, skills, and location. This range reflects base pay only and does not include benefits. This range may be adjusted in the future. Voyager offers a highly competitive total compensation package designed to support the well-being, growth, and success of our employees. Employees benefit from a flexible and comprehensive rewards program that supports both professional and personal well-being. - Flexible Time Off (FTO), empowering employees to take the time they need to recharge and maintain a healthy work-life balance - Comprehensive medical, dental, and vision coverage for employees and their families, with a significant portion of premiums covered by the company and many benefits paid at 100% for employees - Flexible, affordable gym memberships with 12,700+ options nationwide, including 24 Hour Fitness, EoS Fitness, Crunch Fitness, Anytime Fitness, Blink Fitness, Chuze Fitness, and more! No long-term contracts and FREE on-demand workout videos before you enroll - 401(k) retirement plan with a 50% company match on contributions up to 8%, supporting long-term financial security - Company wellness programs that support physical and mental well-being - Additional voluntary benefits and employee support resources - The opportunity to work alongside a highly talented team in an innovative, mission-driven environment Voyager is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.  Must be a U.S. citizen and able to obtain and maintain a U.S. Government security clearance at the level required for the position and applicable government contract. The position also requires appropriate access eligibility and a need-to-know. Clearance eligibility is determined by the U.S. Government. Minority/Female/Disabled/Veteran The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice. California pay range $28—$34 USD