Payment Administrator

Namecheap, Inc. is looking for a detail-oriented, service-minded payroll and payments professional to manage payments for our small employee team and our network of about 130 independent contractors. This is a fully remote, part-time contract role of about 40–50 hours per month, reporting to the Accounting Manager. The workload follows a predictable monthly rhythm, with the heaviest activity around invoice deadlines and payment dates. The ideal candidate is highly organized, comfortable working in several payment systems, and enjoys being a responsive, friendly point of contact for our staff. We're especially interested in someone who looks for ways to make the process more efficient, including automation where possible. Location & Time Zone: 100% remote — working hours should align with EST or CST time zones. Reporting to: Accounting Manager Tools: ADP, QuickBooks, ACH and wire payment platforms Your team: Finance team, working closely with the Accounting Manager and HR Interview Process: 2 stages – an initial HR conversation, followed by a one-hour interview with our Senior Accounting Consultant. What will make your journey with us amazing? A supportive manager who genuinely cares about your success and well-being. A culture of continuous improvement with clear goals and meaningful feedback. A global company with 2,500+ employees across 26 countries and offices in Ukraine, Portugal, and India. What will you do Contractor Payments - Receive and review invoices from about 130 domestic and international contractors, checking each against the contractor’s current agreement for rates, scope, and terms. - Flag discrepancies between invoices and contracts to HR and follow them through to resolution. - Route expenses to the right managers for approval and confirm approvals are documented before payment. - Track invoice submissions and follow up promptly on missing or late invoices. - Enter invoices and payment details accurately in QuickBooks. - Schedule and send monthly contractor payments by ACH, wire, and other methods, plus occasional off-cycle payments, working with a secondary reviewer who approves each payment batch. - Maintain contractor payment records and verify any changes to banking details before processing payments. - Send contractors regular updates on submission deadlines, payment timing, and process changes. - Serve as the first point of contact for contractor payment questions, answering them clearly, professionally, and promptly. Employee Payroll - Process bi-weekly payroll in ADP for a small employee group (fewer than 10 people). - Include approved expense reimbursements in payroll runs. - Answer employee questions about pay, deductions, and reimbursements. Annual 1099 Process - Lead year-end 1099 preparation and filing for domestic contractors, including collecting and verifying W-9s, reconciling payment totals, and distributing forms on time. - Collect and maintain W-8BEN and W-8BEN-E forms for international contractors and confirm they are excluded from 1099 reporting. Process Improvement - Identify manual, repetitive steps in the invoice, approval, and payment workflow and propose ways to streamline or automate them. - Implement approved improvements with the Accounting Manager’s support, such as invoice intake tools, approval workflows, automated reminders, or QuickBooks integrations. What will you bring - 3+ years of experience in payroll, accounts payable, or contractor and vendor payments. - Hands-on experience with ADP and QuickBooks. - Experience processing ACH and wire payments, including international payments, currency conversion, and cross-border wire requirements. - Strong attention to detail, with a track record of accurate, on-time payments. - A proven track record of making payroll or payables processes more efficient, such as automating invoice intake, approvals, reminders, or reconciliations. - Excellent written communication and a customer-service mindset. - Ability to manage high-volume, recurring deadlines with little supervision. - Discretion in handling confidential financial and personal information. - Experience with 1099 preparation and filing, and with W-8BEN and W-8BEN-E forms, is a strong plus. What’s in it for you Embrace a fully remote setup with flexibility and autonomy. Enjoy a predictable monthly rhythm that’s easy to plan around. Collaborate in a culture built on truth, trust, and transparency. #hackyourcareer #namecheapcareers #equalopportunity