Personal Travel Manager

About the Role We are toogeza, a Ukrainian recruiting company specializing in finding talent and building teams for IT companies around the world. People make a difference in the big game and we can help you find the right ones. We are currently looking for a Travel Manager to support a high-profile entrepreneur with an intensive international schedule. This role focuses on personal support, complex travel coordination, and lifestyle management at the highest level of confidentiality and service. This is not a traditional Travel Manager position. It is a high-intensity, service-oriented role that demands exceptional organization, resilience, and the ability to anticipate needs before they are expressed. The ideal candidate doesn’t just execute — they think ahead, protect the principal’s time, and free him to focus entirely on his business. Key Responsibilities: - Own end-to-end planning of all trips and business travel — flights, transfers, hotels, and on-site activities — from first booking to return. - Take full ownership of the travel process and its outcomes, with minimal oversight required. - Organize and coordinate all international travel end-to-end, including complex itineraries with multiple flight segments within a single trip. - Book and manage private aviation — charter selection, scheduling, and coordination with operators. - Source and book hotels globally, based on the Principal’s travel rider, matching property, room category, and location to the principal’s preferences and trip purpose. - Research and book restaurants in different cities and countries, accounting for cuisine preferences, occasion, and privacy requirements. - Monitor passport validity, visa status, and all required travel documentation. - Arrange visa applications and renewals across jurisdictions. - Prepare packing lists tailored to climate, dress code, event type, and length of stay; manage all luggage logistics. - Coordinate transfers, meet-and-greet services, and on-site logistics. - Liaise with drivers, private aviation operators, airlines, hotels, and local service providers. - Manage airline loyalty programs, hotel memberships, lounge access, and priority services. - Build contingency plans for flight cancellations, hotel issues, or last-minute itinerary changes. - Manage urgent or crisis situations during travel calmly and efficiently. Requirements: - 3+ years as a Personal Assistant, Lifestyle Manager, Travel Manager, or similar. - Proven experience supporting UHNWIs, founders, or executives with intensive, travel-heavy schedules. - Strong expertise in complex international travel: visas, passports, multi-leg itineraries, last-minute changes. - Hands-on experience booking hotels, private aviation, and restaurants across multiple destinations. - Highly structured, able to manage multiple priorities and frequent changes at once. - Full ownership mindset: proactive, service-oriented, able to anticipate needs without supervision. - Strong problem-solving skills; calm under pressure in non-standard or crisis situations. - High emotional intelligence, discretion, and an unwavering sense of confidentiality. - Excellent communication skills and cross-cultural awareness. - Willing to work a flexible, non-standard schedule, including evenings, weekends, and holidays when required. - Fluent in Russian and English (written and spoken). - Based in Cyprus, or willing to relocate to Cyprus following successful completion of the probation period. What We Offer: - Competitive compensation package commensurate with experience. - Performance-based bonus. - Relocation support for candidates moving to Cyprus. - Access to a dynamic, international environment with significant growth potential. - The opportunity to work in close proximity to a driven and visionary entrepreneur. Hiring Process: - Initial screening with the TA Specialist. - Interview with the Chief of Staff and Service Excellence Advisor. - Team-fit / case-based interview. - Background and reference checks. - Final interview with the Founder.