Receptionist

What you'll do: - Answer incoming telephone calls, determine the purpose of callers, and forward calls to appropriate personnel or departments. - Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. - Answers questions about the organization and provides callers with addresses, directions, and other information. - Scan the Bill of Materials from daily shipments and add documents under the supplements tab in TopVis. - Welcomes on-site visitors, determines the nature of business, and announces visitors to appropriate personnel. - Monitors visitor access via daily sign-in and issuing of visitor badges (provide safety gear when applicable). - Sorts incoming mail and prepares outgoing mail each day. - Sort and mail invoices that are printed. - Monitors supplies for postage meter machine and invoice printer paper, re-order supplies accordingly - Facilitate ordering of off-site storage box retrieval, route to the appropriate contact - Creates and prints documents when necessary. - Supports Sales as needed including booking hotels, flights, and transportation. New hires and current sales staff are included. - Works with and schedules VEGA Driver as well as assist with managing VEGA fleet vehicles for use in Mason. - Performs other duties as needed. What you'll need: - High School Diploma or general education degree (GED) - AND one to three months related experience and/or training, - OR equivalent combination of education and experience.