Consultant: Office and Events Manager

About UN University (UNU) The United Nations University (UNU) is a global think tank and postgraduate teaching organization within the United Nations System. UNU engages in policy-relevant research, capacity development, and knowledge dissemination in furtherance of the purposes and principles of the United Nations. The work of UNU contributes to solving pressing global problems that are the concern of the United Nations and its Member States. For the past five decades, UNU has been a source of impartial research on sustainability, human security, and economic development. With hundreds of researchers working at institutes in 12 countries, UNU's expertise spans the full breadth of the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU collaborates closely with other UN entities and leading research institutions across the globe. For more information, please visit http://unu.edu United Nations University Centre for Policy Research (UNU-CPR) United Nations University Centre for Policy Research (UNU-CPR) is one of 13 research and training Institutes that comprise the think tanks in the UNU system. UNU-CPR headquarters are in New York with an office in Geneva, Switzerland. UNU-CPR’s core mission is to produce policy-focused research and thought leadership on issues of strategic importance to the United Nations and its Member States. The Centre prioritizes urgent policy needs requiring innovative, practical solutions for immediate implementation. The Centre’s work also contributes to the long-term resilience of the multilateral system through dialogue, research, strategic convenings, and policy coordination. More information about its work is available here: https://unu.edu/cpr Position Overview UNU-CPR is seeking an Office and Events Manager to support the effective functioning and growing programme of its Geneva office. This position will be physically located in Geneva, but will also be part of the UNU-CPR Operations team based in New York. Working closely with the Chief of Operations, the Head of the Geneva Office, and the Geneva-based team, the Office and Events Manager will play a central role in coordinating the office’s day-to-day operations, supporting project management, and helping deliver a diverse programme of events and engagements with policy communities in Geneva and beyond. The position offers an opportunity to work at the intersection of research, international policy and multilateral diplomacy, while contributing to the smooth running and continued development of a small, dynamic office. Responsibilities Under the overall guidance and supervision of the Head of the UNU-CPR Geneva Office, the Office and Events Manager will have the following responsibilities: Office and administrative management - Manage the day-to-day administrative and operational needs of the office, including contracting, procurement, expenses, supplies and equipment. - Coordinate with internal services, external providers and institutional partners to ensure the efficient delivery of administrative and logistical services. - Manage calendars, scheduling and practical arrangements for the Geneva Office of UNU-CPR. - Support the arrival and onboarding of personnel, including interns and consultants, and related administrative activities. - Maintain stakeholder contact lists and support effective information sharing and follow-up with partners and other stakeholders. Project management support - Support the research team in coordinating projects and workstreams, including timelines, deliverables, budget reporting, and reporting deadlines. - Maintain an overview of relevant event and policy calendars, helping the team anticipate key milestones, identify opportunities and plan activities in a timely manner. Events support - Coordinate the planning and delivery of UNU-CPR events in Geneva and beyond, including policy dialogues, roundtables, workshops, launches and other convenings. - Manage event logistics, including venues, invitations, registration, speaker coordination, technical and audio-visual requirements, event materials and other operational arrangements. - Support the research team’s participation in external events, including registrations and other practical arrangements, as well as coordinate travel arrangements for guests. Perform other duties as assigned by supervisor. Competencies Values: - Inclusion — take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity - Integrity — act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards - Humility — demonstrate self-awareness and willingness to learn from others - Humanity — act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet Behaviours: - Connect and collaborate — build positive relationships with others to advance the work of the United Nations and work coherently as One UN - Analyse and plan — seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action - Deliver results with positive impact — hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves - Learn and develop — pursue own learning and development and contribute to the learning and development of others - Adapt and innovate — demonstrate flexibility, agility and the ability to think and act in novel ways