Tupande Health, Safety, Security, and Transport (HSST) Coordinator

About One Acre Fund Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions. To learn more, please see our Why Work Here blog post. Our Kenya program, founded in 2006, operates under the local brand Tupande. Close to 500 staff in our Kakamega headquarters support 1,747 field staff and serve more than 1 million farmers. In Nairobi, around 50 staff support global functions like procurement, recruitment, government relations, and communications. About the Role Seeking a strategic leaders to lead Transport, OSH, and Security operations. You will manage a team, drive efficiency and compliance, and optimize budgets to ensure a safe, cost-effective environment for Tupande staff and partners. Responsibilities Manage the Transport workstream. - Oversee transport workstream daily operations to maintain high-quality standards and exceptional service provision. - Implement and audit transport workstream management systems to maintain expected performance standards. - Manage the transport workstream assets through their life cycle for adequate work resourcing. - Manage large and minor transport workstream projects, ensuring timely completion and customer satisfaction. - Act as the primary decision-maker for day-to-day transport operational roadblocks, resolving driver or vehicle issues that the supervisors cannot handle. - Enforce transport policies and maintenance schedules, ensuring the supervisors keep vehicles compliant, clean, and roadworthy. Support the Occupational Safety and Health workstream - Engage with relevant internal and external stakeholders to plan, implement, and complete annual OSH audits and related training. - Organize all audit reports and training certificates for ease of sharing with relevant stakeholders - Support in overseeing the OSH compliance for all relevant Tupande locations across all our regions of operation. - Coordinate the implementation of all OSH audit recommendations to ensure 100% implementation rate across all audited locations. Support Security Operations - Act as the primary daily contact for the Vendor Security Manager regarding routine deployment updates, ad-hoc requests, and immediate operational issues. - Validate the daily/weekly reports submitted by the security service provider against the internal observations to ensure "ghost guards" or missed shifts are flagged before invoicing. - Follow up with the vendor's technical team on maintenance and track their turnaround time to ensure they meet the maintenance Service Level Agreements (SLAs). - Collaborate with the Security service provider during initial incident responses; ensure the vendor’s Incident Reports capture the full internal context and accuracy required. - Track recurring performance issues to provide data and talking points for the HSST lead during the monthly stakeholder sync-ups. - Coordinate with the security vendor to ensure access control protocols are being enforced on the ground as per Tupande’s policy across all locations. Budget and Cost Management - Collate and track expenditure data for Transport, OSH, and Security to assist in budget analysis. - Analyse HSST workstream expenditure to develop strategies to manage or reduce recurring expenses while maintaining quality. - Support in preparation of monthly BvA reports for leadership review. - Monitor budget levels to curb overspends and achieve 10% budget savings annually. - Review vendor invoices against LPOs to ensure accurate vendor payments People Management - Recruit the right team members to fill any personnel gaps. - Identify and facilitate opportunities for professional growth and development. - Develop and train the team on HSST workstream performance metrics so they know what success in their roles looks like. - Track, audit, and report on HSST workstream performance metrics to ensure the team achieves performance expectations. - Identify potential future leaders within the team and develop their skills to prepare them for leadership roles. - Foster a collaborative and inclusive workplace culture, implementing initiatives to boost team morale and motivation. Career Growth and Development We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career. Qualifications Across all roles, these are the general qualifications we look for. For this role specifically, you will have: Technical skills: - Google Suite applications, i.e., Google Sheets and Google Docs. - Proficiency in software and systems that manage and track transport operations. - Experience with tools used for raising PRs and managing vendor payments. Knowledge: - Knowledge of fleet management and logistics principles, including route efficiency, scheduling maintenance, conducting safety checks, and ensuring proper vehicle performance. - Familiarity with safety regulations and compliance standards in the transport industry. - Knowledge of applicable safety regulations and transport industry-specific compliance requirements. - Knowledge of OSHA and safety regulations in Kenya. - Ability to conduct a Hazard Identification and Risk Assessment to assist the HSST Lead. - Knowledge of fire suppression systems and evacuation drill protocols. - Understanding of security and basic access controls, technology and regulation - SLA management and understanding of how to hold private security firms accountable to Guard Force Instructions (GFIs). Preferred Start Date As soon as possible Job Location Kakamega, Kenya Benefits Health insurance, paid time off Eligibility This role is only open to citizens or permanent residents of Kenya. Application Deadline 28 January 2027. Please note that we hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made. One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here ([email protected]), but do not send applications or application materials to this email address. Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.