Logistics Associate

- Duties and Responsibilities: - Maintain and continually update the established system of tracking the status of each container – from ship departure to arrival at CPJ.  - Assist in obtaining necessary Import permits for inbound items as required to facilitate timely clearance of goods without any breaches.  - Communicate with purchasing partners and vendors the status of applications for permits so that they know when relevant shipments can be made.  - Obtain and collate all required documents and forward same to CPJ’s Customs Broker to facilitate clearing imported containers.  - Prepare and submit required documents to facilitate payment of relevant duties and other fees to clear imported containers, and ensure that payments are made in a timely manner.  - Prepare and submit agreed reports outlining status of containers in transit as well as key performance indicators for the Logistics Department.  - Liaise with relevant stakeholders, including but not limited to team members in Sales and Warehouse, to ensure that container clearance priorities and schedules are appropriately aligned with business needs.  - File relevant documents in the established manner and within agreed timelines.  - Participate as required in Logistics projects as they arise.  Such projects may include initiatives to improve efficiency, accuracy and visibility of procedures of the Logistics Department.   - Liaise with Regulatory and Government Agencies including:  - Ministry of Agriculture/VSD   - Jamaica Customs  - Jamaica Maritime Authority  - Ministry of Health   - Coconut Industry Board  - Ministry of Industry /Trade Board   - Bureau of Standards   - Knowledge, Skills & Abilities: - Office management experience within a Shipping, Freight Forwarding or Logistics company.    - Must have strong knowledge of shipping Administration by Air, Road, Sea.   - Must  have a strong understanding of Airway Bills, Bills of Lading, Customs Clearance and other documentation used in import, export.  - Good experience in people management and interpersonal skills.   - Strong organizational skills.  - Ability to work well under pressure to strict deadlines.  - Strong MS Office skills.  - Self-motivated, results driven, ability to gain respect and work well in a team environment.   - Ability to get results from staff and motivate them to achieve.   - Positive, energetic and approachable.  - Proven ability to cut costs and meet office budgets.   - Education & Experience: - Diploma in Management Studies or equivalent.  - Proficient in MS Word, Excel, Outlook, Expedite  - Demonstrate strong initiative and organizational skills  - Excellent written and verbal communications skills.  - Team player with proven ability to work well under pressure and to meet deadlines