Automotive Accounting Specialist

Berlin City Auto Group is seeking an experienced Accounting Specialist to support financial reporting, budget planning and analysis, and benefits billing across our multi-state dealership operations. Position Summary: The Accounting Specialist partners with accounting teams and dealership leadership to prepare financial reports, support budgeting and forecasting, analyze results, and maintain accurate financial records. This position also reconciles benefits billing across multiple locations and provides backup support for payroll and benefits administration. The ideal candidate is organized, analytical, and resourceful, with strong attention to detail and the ability to manage deadlines, resolve discrepancies, and improve processes. Annual Pay Range: $60,000–$85,000, based on experience and qualifications Essential Functions: Financial Reporting, Budget Planning & Analysis - Prepare and review financial reports and supporting schedules across multiple states and dealership locations. - Support annual budget development and ongoing forecasting by compiling financial data and coordinating input from leadership. - Analyze actual results against budget, research variances, and summarize trends to support business decisions. - Assist with month-end close, including journal entries, general ledger reconciliations, and review of expense allocations. - Complete bank reconciliations and promptly resolve discrepancies. - Prepare and file state and local sales tax returns within required deadlines. - Maintain supporting documentation for audits and follow established accounting standards, company policies, and internal controls. - Provide additional accounting support as needed. Benefits Billing & Reconciliation - Reconcile benefits invoices with enrollment records and payroll deductions across multiple states and dealership locations. - Research discrepancies and coordinate corrections with People Operations, payroll, and benefits providers. - Prepare payment documentation and allocate benefits expenses to the appropriate locations and accounts. - Track outstanding billing adjustments and credits through resolution. Payroll & Benefits Administration Support - Provide backup payroll support, including timekeeping review, approved data changes, deduction verification, and payroll reconciliations. - Assist with benefits enrollment changes, terminations, record maintenance, and open enrollment activities. - Maintain the accuracy and confidentiality of financial and associate information. Collaboration & Process Improvement - Partner with accounting, Payroll, and dealership leadership to resolve issues and meet deadlines. - Identify opportunities to streamline workflows, strengthen controls, and improve consistency across locations. - Support teammate training, system implementations, and other department initiatives. Qualifications: - Four or more years of accounting experience preferred, ideally supporting multi-state or multi-location operations. - Experience with financial reporting, budget planning, forecasting, and variance analysis. - Working knowledge of general ledger accounting, bank reconciliations, month-end close, and sales tax filings. - Experience with benefits billing and invoice reconciliation preferred; payroll and benefits administration experience is a plus. - Strong Microsoft Excel skills, including formulas, pivot tables, and financial data analysis. - Dealership accounting experience and familiarity with dealership management, payroll, or human resources systems preferred. - Ability to manage competing priorities, investigate discrepancies, and clearly communicate findings. - Sound judgment, initiative, and discretion when handling confidential information. - Associate’s or bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred; equivalent experience will be considered. Who We Are: Berlin City Auto Group, a Summit Automotive company, is a family of dealerships committed to making the automotive experience Easier for our customers and associates. Our values—honesty, integrity, and passion—guide how we work, serve our customers, and support one another. We value different perspectives and offer a collaborative environment where associates can contribute, develop their skills, and grow their careers. Learn more about Berlin City Auto Group and our career opportunities at berlincitycareers.com. Equal Employment Opportunity Summit Automotive Partners is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Summit Automotive Partners strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All Summit Automotive Partners employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. Reasonable Accommodations Summit Automotive Partners complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local laws. Consistent with those requirements, Summit Automotive Partners will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the job’s essential functions unless doing so would create an undue hardship. If you need accommodation, refer any such request to the Human Resources Department. Summit Automotive Partners will also, where appropriate, provide reasonable accommodation for an employee’s religious beliefs or practices. Location: 191 Riverside St, Portland, ME 04103