Purchasing Manager

SO/ is a coveted collection of hotels, rooted in the world of fashion. Making its stylish debut on the global hotel scene in 2011, SO/ continues to command attention with its avant-garde design and creative approach to the world of luxury. We are seeking an experienced, commercially driven, and highly organized Purchasing Manager to join our team at SO/ Uptown Dubai. The successful candidate will oversee all purchasing and procurement activities, ensuring timely sourcing of quality goods and services while maintaining cost efficiency, compliance, and brand standards. As a key member of the pre-opening team, the Purchasing Manager will support procurement planning, supplier management, budget control, and operational readiness. Key Responsibilities Purchasing & Procurement - Manage all purchasing activities in line with company standards, policies, and approved budgets. - Source and negotiate competitive pricing, payment terms, and contracts with suppliers. - Oversee purchase requisitions, quotations, purchase orders, and timely deliveries. - Identify cost-saving opportunities without compromising quality or service standards. - Coordinate FF&E, OS&E, and operational purchasing requirements within approved budgets. - Maintain procurement trackers, monitor critical deliveries, and ensure readiness for opening. - Identify procurement risks and implement contingency plans. Supplier & Contract Management - Evaluate, select, and manage suppliers based on quality, cost, reliability, and sustainability. - Maintain supplier contracts, records, and performance evaluations. - Ensure supplier due diligence, including trade licenses, VAT documentation, and banking verification. - Promote competitive local sourcing and responsible procurement practices. Cost Control & Inventory - Monitor purchasing expenditures and commitments against approved budgets. - Prepare procurement forecasts, cost comparisons, and expenditure reports. - Coordinate with Receiving, Stores, and operational departments to ensure quality, availability, and inventory efficiency. - Resolve delivery discrepancies, outstanding orders, and supplier-related issues. Systems, Compliance & Reporting - Implement and manage FutureLog purchasing workflows, supplier records, and approval processes. - Ensure compliance with UAE regulations, company procurement policies, authorization limits, and audit requirements. - Maintain accurate purchasing documentation and complete audit trails. - Provide regular procurement and budget reports to the Director of Finance. - Support internal and external audits and coordinate invoice reconciliation with Finance. Sustainability - Promote ethical sourcing, sustainable products, and environmentally responsible suppliers. - Identify opportunities to reduce waste and improve procurement efficiency. - Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field. - Minimum 5 years of procurement experience, preferably in luxury hospitality. - Strong negotiation, supplier management, and cost-control skills. - Knowledge of FutureLog or similar procurement systems. - Familiarity with UAE regulations and procurement standards. - Excellent communication, analytical, and organizational skills. - CIPS or equivalent certification is an advantage.