Division Administrator - Barriers Mitigation Division

Inland Fisheries Ireland (IFI) has an exciting opportunity for a Division Administrator to join our new Barrier Mitigation Division. IFI is excited to be taking the lead on the National Barrier Mitigation Programme 2024 – 2030. This new division has been established with funding from the Department of Housing, Local Government and Heritage (DHLGH) and Department of the Environment, Climate and Communications (DECC). The aim of the National Barrier Mitigation Programme (NBMP) is to improve river hydromorphology and connectivity in Irish catchments by strategically targeting significant barriers to fish passage and structures degrading river form, flow, and function. Iconic species such as Atlantic salmon and the European eel are threatened species and IFI is mandated to protect them under law. Removing barriers will open habitat to various species in an era where habitat loss is impacting severely on biodiversity both nationally and internationally. The Division Administrator will work closely with NBMP Administration and management team to provide general administrative, operational and personnel support to the Barriers Mitigation Division. ABOUT US Inland Fisheries Ireland are the environmental agency responsible for protecting, managing and conserving Ireland's inland fisheries and sea angling resources. More information can be found by visiting our website. VISION, MISSION & VALUES Vision Our rivers, lakes, and coastal ecosystems support abundant fish populations for future generations. Mission We will conserve, protect, restore, and advocate for our fisheries, habitats and biodiversity. Values - We are committed to the environment and sustainability. - We work collaboratively and with professionalism. - We communicate openly and transparently. - We act with respect, integrity, and accountability KEY RESPONSIBILITIES The main duties will include; - Provide the Head of the Barriers Mitigation Division and team with a range of executive and general administration support. - Act as the point of contact for the Barriers Mitigation Division and manage the Barriers Mitigation Division inbox and phonelines. - Customer service for stakeholders and members of the public. - Maintain efficient document management systems, organise, file and archive documents in line with both the quality plan and company policies. - Assist in the coordination and the scheduling of events, including conferences, seminars, and meetings, as well as providing administrative support in attendance at the events. - Provide procurement support for the Barriers Mitigation division (ordering of necessary supplies, training, consulting with suppliers and the input of purchase orders to the inhouse Financial Management System - Integra). - Co-ordination of procurement activities for the BMD while ensuring that corporate and Public Procurement Guidelines for Goods, Services and Works are adhered to. - Ensure compliance with public procurement rules and the Code of Practice for the Governance of State Bodies. - Assist in managing the NBMP creditors and debtor’s ledger and all associated duties (e.g. process supplier invoices for payment, scan all invoices, creditor reconciliations). - Processing of staff subsistence and expense claims. - Assist in managing the Barriers Division Asset Register. - Manage the team service/subscription accounts (mobile phones, software etc). - Liaise with the IFI Transport team regarding NBMP Fleet. - Prepare reports and other materials as required. - Assist with maintaining document registers, correspondence registers, etc. - Take minutes of meetings, preparing meeting Agendas, arranging invites/facilities - Monitor team training records to ensure continuing compliance with statutory H&S requirements and learning and development requirements - Perform such other duties as may be assigned from time to time by the Head of the Barriers Mitigation Division or nominee.