Travel Executive

JOB DESCRIPTION TRAVEL EXECUTIVE ROLE OVERVIEW - The Travel & Visa Executive will be responsible for managing end-to-end domestic and international travel arrangements, visa processing, compliance and traveller support while ensuring adherence to company policy and cost optimization standards. KEY RESPONSIBILITIES Travel Coordination - Coordinate domestic and international travel for employees. - Book cost-effective flights, hotels and ground transportation in compliance with company policy. - Manage complex and multi-city itineraries with accuracy and efficiency. - Ensure advance planning to optimize travel costs. Visa Processing - Stay updated on global visa regulations and documentation requirements. - Assist employees with visa applications, documentation and submissions. - Liaise with embassies, consulates and visa service providers. - Track visa processing timelines and proactively manage escalations. Compliance & Documentation - Maintain accurate records of travel and visa documentation. - Ensure compliance with international travel regulations and internal policies. - Monitor travel spend and support reporting requirements. - Maintain audit-ready documentation at all times. Travel Support & Communication - Act as one of the primary point of contact for travel-related queries. - Provide real-time support during disruptions, cancellations or emergencies. - Guide employees on travel policies and best practices. Vendor & Stakeholder Management - Manage relationships with travel management companies (TMCs), airlines, hotels, and visa partners. - Negotiate favourable commercial terms where applicable. - Monitor service levels and escalate performance issues when required. Risk Management - Monitor travel advisories and global risk alerts. - Advise travellers on safety protocols and documentation requirements. - Support duty-of-care responsibilities. Process Improvement - Identify opportunities for automation and cost optimization. - Contribute to continuous improvement of travel operations and user experience. REQUIREMENTS - 1–2 years of relevant experience in corporate travel and visa operations. - Proven experience in corporate travel and visa operations. - Good to have knowledge of GDS systems (Amadeus/Sabre), airline and hotel booking platforms. - Familiarity with international visa regulations and immigration processes. - Understanding of travel policy compliance and cost control. - Strong organizational and multitasking skills. - Excellent communication and stakeholder management abilities. - High attention to detail in documentation and reporting. - Ability to work independently in a fast-paced environment. - Proficiency in MS Office, MS Excel and travel management tools. - Willingness to work in a 24x7 rotational shift environment. - Strong commitment to confidentiality and data security. - Ability to work collaboratively in a cross-functional environment. Note: By submitting your application, you consent to being contacted by our Talent Acquisition team via phone call, email, SMS, WhatsApp, or other communication channels regarding your application and relevant career opportunities.