Executive Assistant

You’ll be the right hand to a CEO who moves fast and expects the same. You’ll manage everything from daily operations and strategic scheduling to personal errands and hands-on execution when needed at the CEO’s residence. Your mission: keep the CEO operating at peak performance — in business and in life. You’ll need to be equally comfortable managing high-level business priorities and handling personal logistics with discretion and precision. What You’ll Do - Manage complex calendars, meetings, travel, and communications across multiple ventures and time zones - Handle calls and correspondence with professionalism and confidence — you’re representing the CEO’s brand and energy - Serve as the gatekeeper: filter, prioritize, and route information to keep things moving efficiently - Coordinate with internal teams, vendors, and business partners to ensure deliverables are executed on time - Manage and track follow-ups, commitments, and strategic tasks — nothing slips through the cracks - Support personal responsibilities: scheduling, errands, and general logistics as directed - Work primarily from the Downtown Orlando office, with flexibility to work from the CEO’s residence occasionally when required - Anticipate needs — from preparing materials to pre-empting scheduling conflicts — and solve problems before they’re problems - Use modern tools to drive productivity and communication, including Slack, Zoom, ChatGPT, Fireflies, GoHighLevel, and Microsoft OutlookWho You Are - Driven: You operate with urgency, focus, and ownership. You don’t wait to be told twice. - Tech-Savvy: You’re confident using digital platforms like Slack, Zoom, GoHighLevel, and ChatGPT to stay organized and efficient. - Polished Communicator: Whether over the phone, email, or in person, you’re confident, clear, and persuasive. - Detail-Oriented: You notice what others miss and stay two steps ahead. - Thick-Skinned: You can handle direct feedback, tight deadlines, and shifting priorities without losing composure. - Trustworthy: You’ll be managing sensitive information and personal affairs — discretion is non-negotiable. - Adaptable: You can move seamlessly from coordinating a high-level meeting to ensuring follow-through on personal logistics. - Business-Minded: Former real estate professionals often thrive here — you understand deal flow, client management, and how to make things happen. - Minimum 3 years of experience as an Executive or Personal Assistant supporting a high-level executive - Proven ability to manage complex schedules, priorities, and workflows - Strong communication skills — verbal and written - Experience using Slack, Zoom, GoHighLevel, ChatGPT, Fireflies, and Microsoft Outlook - Reliable transportation and flexibility to support offsite needs when required - Availability beyond traditional hours when business demands it — this role supports an executive who doesn’t clock out at 5 PM Compensation & Benefits - Competitive salary commensurate with experience - Performance-based bonuses - Modern Downtown Orlando office environment - Growth potential across multiple ventures within Quest Management ServicesPHYSICAL REQUIREMENTS - MUST be able to verbally speak without accommodations – face to face, through landline, through PC phone and/or other means required to perform job duties. - MUST be able to view computer screens for the duration of your work shift. - Continuous sitting throughout the work shift - we offer stand / sit desks in our office - Repetitive movements of hands, fingers and arms for typing and/or writing during work shift - Must be able to work standard office equipment: computers, fax machines, copiers, printers, telephones, etc. - Frequent bends, kneels and crouches - Must be able to read small print - Stooping and bending to files, supplies, mobility to complete tasks - Frequently lifts, carries or otherwise move and position objects weighing 10-20lbs - Ability to reach with hands and arms - Must be able to handle stress - Work requires hand dexterity for office machine operationPERFORMANCE MANDATES - Client communication returned within 24 hours - Internal organizational communication returned within 2 hours - Attendance and participation in area, client and organizational meetings - Timely completion of all required and staff development elective education courses - The constant ability to remain professional and respectful in all internal and external communication - Other position related duties as identified by leadership