Accounts Payable Specialist

About TensorWave Our mission is simple: deliver seamless, secure, reliable, and resilient AI compute at scale. We've built a versatile cloud platform that eliminates infrastructure barriers, empowering builders to focus on innovation instead of fighting their stack. Because breakthrough AI should move at the speed of ideas, not infrastructure. About the Role We are seeking a detail-oriented and proactive Accounts Payable Specialist to manage our day-to-day accounts payable operations. In this role, you will be the driving force behind our AP cycle, responsible for processing invoices, managing the corporate card program, and overseeing employee expense reimbursements. You will serve as a key point of contact for vendor relations, ensuring accurate, timely invoice processing and proactively resolving billing discrepancies. A critical component of this role involves validating that priority invoices are properly coded and prepped for Treasury’s payment cycles, and that all financial activities are accurately reflected in our ERP system. The ideal candidate is highly organized, thrives in a fast-paced corporate environment, and is committed to maintaining process efficiency, data integrity, and strong internal controls. What You’ll Do Invoice Processing & Financial Operations - Manage invoice ingestion, GL coding, and automated routing via Ramp into NetSuite across subsidiaries. - Perform 2-way/3-way matching against Procurement-generated POs and receipts, resolving discrepancies with Procurement. - Identify multi-period expenses and build/manage prepaid amortization schedules in NetSuite. - Monitor bill pipelines to ensure priority invoices are fully coded and prepped for Treasury’s payment cycles. - Audit Ramp-to-NetSuite API syncs daily to resolve posting errors and unlinked PO lines. Corporate Card Administration & Expense Management - Partner with the Operational Controller and coordinate full day-to-day administration of the Ramp corporate card and employee expense reimbursement programs. - Audit expense reports and card transactions against T&E policies, driving receipt compliance and handling violations. - Reconcile monthly card statements and reimbursement ledgers in NetSuite. Month-End Close, Compliance & Audit Support - Support the Operations Controller on month-end close, including AP aging reconciliations and preliminary expense flux analysis. - Act as the primary point of contact for external auditors, owning annual AP audit requests and sample pulling. - Lead annual 1099/1042-S tax reporting and maintain vendor contracts in our central platform for audit readiness. Vendor Relations & Reconciliation - Act as the primary liaison for all vendor inquiries, building and maintaining positive, professional external relationships. - Perform routine reconciliations of monthly vendor statements against the AP aging report, proactively researching missing invoices, unapplied payments, or outstanding credit memos. Who You Are Required Qualifications - 1–3 years of dedicated accounts payable experience managing a high-volume, full-cycle AP process. - Solid understanding of general accounting principles, invoice coding, accruals, and general ledger impacts. - Strong analytical and problem-solving skills, with meticulous attention to detail. - Excellent written and verbal communication skills, with the ability to interact professionally with vendors and internal employees at all levels. - Proven ability to manage time effectively and meet strict financial deadlines. - Ability to work Monday–Friday in the Company's Las Vegas office. Preferred Qualifications - Associate’s degree in accounting, or relevant professional certification. - Hands-on experience with modern ERP systems such as NetSuite, SAP, or Workday. - Familiarity with AP automation and expense management platforms such as RAMP, Airbase, Bill.com http://Bill.com, Tipalti, Coupa, Brex, Concur. - Experience operating within a high-growth, fast-paced company environment. What We Offer - Stock Options - 100% paid Medical, Dental, and Vision insurance for Employees - Company Health Savings Account Contributions - 100% paid Short Term and Long Term Disability Insurance for Employees - Life and Voluntary Supplemental Insurance Options - Other Insurance Options, such as Pet & Legal Insurance - Various Supplementary Health Benefits, such as discounted Virtual Healthcare Appointments and Serious Illness Support - Flexible Spending Account - 401(k) - Employee Assistance Program - Flexible PTO - Paid Holidays - Parental Leave - Other In-Office Perks Equal Employment Opportunity TensorWave is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of any protected status under applicable law. Reasonable Accommodations TensorWave provides reasonable accommodations in accordance with applicable laws. If you require accommodation during the hiring process, please contact [email protected]. Employment Eligibility All offers of employment are contingent upon verification of identity and authorization to work in the United States, as required by law. Background Checks Where permitted by law, employment may be contingent upon the successful completion of a job-related background check. Data Privacy Notice By submitting an application, you acknowledge that TensorWave may collect, use, and retain your personal information for recruiting and employment-related purposes in accordance with applicable data privacy laws.