Admin Assistant - Digital Marketing

Job Order: Executive Assistant  Industry: Digital Marketing Services / IT Services Work Setup: Remote Reports To: Managing Director We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director of a Digital Marketing Services firm. The Managing Director oversees technical strategy, client relationships, revenue growth, and service delivery across multiple digital campaigns. This role is critical in ensuring day-to-day operational efficiency, streamlining communication, managing priorities, and providing strategic administrative support. The ideal candidate is someone who can anticipate needs, manage competing priorities, and act as a trusted extension of the Managing Director. Executive and Administrative Support - Provide high-level administrative support to the Managing Director on a daily basis - Manage and optimize calendars, including scheduling internal meetings, client calls, and leadership syncs - Handle call management, meeting reminders, and follow-ups - Prepare meeting agendas, take minutes, and track action items to completion - Support client onboarding processes and ensure all documentation is complete - Act as a liaison between the Managing Director and clients when needed - Maintain accurate records of client interactions, updates, and deliverables Operations and Coodination - Coordinate with internal teams (Marketing, Tech, Sales, Operations) to ensure alignment on priorities - Assist with process documentation and SOP updates - Support special projects related to digital marketing campaigns, service delivery, or internal improvements Reporting and Documentation - Prepare reports, summaries, and presentations as requested - Organize files, contracts, proposals, and campaign documents - Maintain confidentiality of sensitive business and client information Required Skills - Proven experience as an Executive Assistant, Virtual Assistant, or similar role supporting senior leadership - Strong organizational and time-management skills - Excellent written and verbal communication skills - Background or familiarity with Digital Marketing, IT services, or agency environments - Experience supporting founders, managing directors, or executives handling multiple campaigns - Basic understanding of lead generation, client pipelines, and campaign workflows - Experience with tools such as Google Workspace, Slack, Zoom, project management tools (Asana, ClickUp, Trello), and CRM systems - Ability to work independently with minimal supervision - High level of professionalism, discretion, and attention to detail Device Requirements - Processor: Intel iCore i5 / Ryzen 5 or higher - RAM: 16GB or more - Setup: Dual Monitor - Operating System: Windows 11 - Accessories: - Noise-canceling headset - High-quality camera (HD or better) - Internet: Stable high-speed connection with backup