Administrative Coordinator

Administrative Coordinator  Location: Horsham PA Job Type: Full-time     Position Summary  Wouch, Maloney & Co., LLP, a growing accounting and advisory firm, is looking for a highly organized, detail-oriented, energetic Administrative Coordinator.  This position supports our team by managing administrative, billing, and other operational tasks. This role is critical in removing non-billable work from partners and managers, allowing them to focus on client delivery.    The ideal candidate is highly professional, technically skilled, and takes a hands-on, solution-focused approach. You are someone who anticipates needs, identifies issues early, and follows through to resolution.    Key Responsibilities  Billing, Invoicing & Collections  - Run necessary reports to prepare, review, and finalize client invoices on Excel spreadsheet and run reports at end of billing period - Ensure invoices are accurate, timely, and consistent - Monitor accounts receivable and follow up on collections professionally and assertively - Provide updates to partners and managers on outstanding balances  Administrative & Firm Support  - Open new clients, add projects, maintain client information in Axcess - Prepare, format, proofread, and finalize documents using Microsoft Word - Create and maintain spreadsheets and track logs in Excel - Assist with client correspondence, engagement letters, and deliverables  - Maintain organized electronic and physical filing systems, according to record retention guidelines  - Manage reception duties, including phones, mail, and office supplies  Process & Workflow Management  - Track tasks and ensure timely follow-through - Monitor administrative workflows and identify inconsistencies - Coordinate communication between staff, partners, and vendors    Required Skills & Qualifications  - Strong proficiency in Microsoft Word and Excel  - Exceptional attention to detail and organizational skills, diligent and accurate - Ability to manage multiple priorities and meet deadlines - Clear, professional written and verbal communication skills  - Comfortable working in a fast-paced, deadline-driven professional environment  - Client-focused mindset with high degree of professionalism Preferred Experience  - Experience in a public accounting or professional services environment - Background in billing and collections - Familiarity with CCH Axcess, ShareFile, SafeSend a plus  - Associate or bachelor's degree preferred  Benefits - Competitive pay - Comprehensive benefits including health, dental vision, life insurance and short and long-term disability, 401(k) with company match, flexible benefits programs including FSA, HSA and HRA  - Inclusive culture with team outings, service projects, sports events and more!