HSE Administrator - Michels Canada

HSE Administrator Full time, Permanent Nisku, AB Work with people who treat you like friends. Imagine an office where everyone is watching out for you because they know you’re watching out for them. Our company sees construction as a team sport, so we care about each other as a team. That level of caring filters through investments in local community groups and charities because we also care about the communities we work in. Michels Canada empowers your personal and professional growth, equipping you with the tools and support needed to create impactful solutions that shape a better future for others. About us: Michels Canada is a nationally recognized general contractor specializing in energy, infrastructure, and construction. Headquartered in Nisku, Alberta, we also operate offices in British Columbia and Ontario. We are part of the Michels Family of Companies. The Michels Family of Companies is a privately owned, global construction organization with operations across North America, Australia, Singapore, and Germany, headquartered in Brownsville, Wisconsin, USA. Description: The HSE Administrator provides administrative, document control, compliance tracking, and system support to the Corporate HSE department and project operations. This role is responsible for maintaining HSE management systems and documentation, administering HSE software and compliance platforms, coordinating audits and corrective action tracking, and supporting accurate HSE data and reporting. The HSE Administrator also supports the continuous improvement of HSE processes and helps corporate and project teams maintain compliance with applicable HSE requirements. Responsibilities: - Maintain accurate records and filing systems for HSE documentation originating from corporate facilities and active projects. Provide administrative support to project teams for document submission, tracking, and retention requirements. - Lead corporate document control activities, including maintaining master document registers, coordinating reviews and revisions, providing formatting support, and advising on approved templates. - Maintain and continuously improve the Corporate HSEQ Management System, including coordinating annual HSE Manual updates, maintaining ERP documentation, and ensuring approved policies, procedures, standards, and forms are current and accessible. - Administer Corporate HSE SharePoint sites, document libraries, and HSE management systems, including WorkHub, by managing projects, organizational structures, positions, user accounts, permissions, and system updates. - Provide system training, guidance, troubleshooting, and ongoing support to corporate and project personnel to promote consistent system use, accurate data entry, and effective reporting. - Monitor leading indicator requirements, track compliance, issue reminders, and coordinate corrective actions arising from incident investigations, inspections, audits, and observations through to closure. - Coordinate HSE documentation for internal, external, and client audits, maintain audit records, and track findings and corrective actions. - Coordinate HSE compliance documentation within contractor management platforms, including ISNetworld, Avetta, and similar systems, ensuring submissions, updates, and renewals are completed on time. - Collaborate with the Risk Analytics team to validate HSE performance data and support the preparation of reports, dashboards, bid submissions, client proposals, presentations, and corporate communications. - Coordinate HSEQ training programs and maintain accurate training and compliance records. - Provide administrative and coordination support to Corporate HSE personnel and project teams, including reporting, document preparation, data entry, meeting coordination, and records management. - Conduct periodic office, shop, and yard inspections and assist with incident investigations as required. - Maintain inventory of HSE promotional materials, printed resources, and Mi-Promise coins, coordinating distribution to project sites and tracking quantities. - Perform other related duties as assigned. Requirements: - Post-secondary education in Occupational Health and Safety, Business Administration, Document Control, or a related field, or an equivalent combination of education and experience. - 3–5 years of experience in HSE administration, management systems, document control, compliance coordination, or a related role, preferably within construction, oil and gas, or a similar industrial environment. - Experience administering HSE management systems, databases, and digital platforms; experience with WorkHub, SharePoint, ISNetworld, or Avetta would be considered an asset. - Knowledge of HSE management systems, document control practices, audit requirements, corrective action tracking, and regulatory compliance processes. - Strong organizational skills with the ability to manage multiple priorities, maintain accurate records, and meet deadlines. - Proficiency in Microsoft Office applications, particularly Excel, Word, and SharePoint, with the ability to maintain data, prepare reports, and support system administration. - Strong written and verbal communication skills, with the ability to provide training, guidance, and support to corporate and project personnel. - Strong attention to detail and the ability to identify discrepancies, maintain data integrity, and support continuous improvement initiatives. - Ability to work collaboratively with Corporate HSE, project teams, and other departments. - Ability to travel to offices, shops, yards, and project sites as required. Benefits: We offer competitive total compensation, meaningful and challenging work, and an engaging and collaborative environment. For more information on our company, please visit our website at www.michelscanada.com. We thank all applicants for their interest; however, only those under consideration will be contacted. For other opportunities at Michels Canada, join us at https://www.michelscanada.com/jobs/apply/. It is our commitment to create a diverse workforce and an inclusive culture. We are proud to be an equal opportunity employer. All applicants will be considered for employment regardless their race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations, or ordinances. If you need assistance and /or a reasonable accommodation due to a disability during the application or the recruitment process, please send us an email to: [email protected]. No recruitment agencies, please! **Please be aware! ** It has come to Michels Canada attention that job seekers have received false employment offers from individuals or organizations posing as Michels Canada. Please keep in mind these important tips: - Michels Canada does not require payment from anyone seeking employment at any time during the recruitment and/or selection process. - All recruitment email correspondence comes from email addresses displaying the correct spelling of our company name: @michelscanada.com or @michels.us. - Formal offers of employment are only made once the recruitment and selection process are complete. Personal and banking information is NOT collected until you have been personally onboarded by our HR team. - We do not extend any formal offers of employment or execute employment agreements through text messaging, social media, job posting websites or social chat platforms. We take this matter seriously and are continuously working with the appropriate authorities. Please remain aware of this matter, report any suspicious outreach to your local authorities, and email any concerns to [email protected]. Please note: resumes sent to this email will not be considered; please apply directly to our current career opportunities at https://www.michelscanada.com/jobs/apply. #Canada AA/EOE/M/W/Vet/Disability https://www.michels.us/website-user-privacy-policy/