Executive Secretary, Administrative Assistant (Office of the Director)

About Viderity Viderity is a HUBZone-certified and Woman-Owned Small Business (WOSB) delivering award-winning IT, digital, and creative solutions across federal and commercial markets. Our services span application development, creative services, cybersecurity, data analytics, strategic communications, event management, training, and program management. With over 15 years of proven success and exceptional past performance, we empower clients with innovative, measurable results. Position Overview The Executive Secretary is responsible for providing high-level administrative support to senior leadership in the NSF Office of the Director (OD) in partnership with the Office of Legislative and Public Affairs (OLPA). This role manages executive calendars, correspondence, meetings, and travel, and drafts and edits official issuances, policies, and memos for internal and external distribution. The Executive Secretary serves as a key liaison for leadership, conducting research, preparing reports, maintaining standard operating procedures and document libraries, and handling confidential information with discretion. Key Responsibilities - Manage the day-to-day administrative affairs of the client. - Maintain the client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary. - Draft and edit correspondence and official issuances for internal and external distribution. - Draft, review, and edit agency-wide policies, memos, and other documents. - Maintain a style guide that aligns with the NSF brand. - Develop and document standard operating procedures. - Maintain and organize document libraries. - Accurately enter information into databases/tracking systems. - Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets. - Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes. - Answer and screen incoming calls and direct calls to the appropriate action officer. - Draft email responses and general correspondence on behalf of the client. - Assist with processing requests for travel, training, and reimbursements. - Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders. - Handle confidential and sensitive information with discretion.