Administration Graduate

Purpose of the job: The Administration Graduate will provide administrative and coordination support, ensuring the efficient management of meetings, documentation, projects and daily office operations. Duration: 12-month Fixed Term Contract (must be available immediately). Key responsibilities will include but are not limited to: 1.Administrative Support - Assist with diary management and the scheduling of appointments - Coordinate meeting invitations and confirmations - Prepare meeting packs, briefing notes and supporting documentation - Maintain electronic and hard-copy filing systems - Respond to routine administrative enquiries - Assist with travel and accommodation arrangements and event coordination when required 2. Meeting and Governance Support - Coordinate the scheduling of Executive and management meetings - Prepare meeting agendas and compile relevant documentation - Record meeting minutes and action items - Maintain meeting action registers and follow up on outstanding actions - Maintain meeting records in line with governance requirements 3. Project and Coordination Support - Assist with compiling reports and presentations - Maintain project trackers and update administrative reports - Coordinate follow-ups with stakeholders on outstanding actions - Provide administrative support for cross-functional projects and initiatives 4. Office Operations Support - Assist with general office administration and procurement requests - Monitor stationery and office supply requirements - Coordinate requests with suppliers and service providers - Perform ad hoc tasks and provide support as and when required