Lease & Admin Coordinator-Shopping Mall

Constance Group has grown from its agricultural roots since 1882. Guided by a strong entrepreneurial mindset, the Group operates locally and internationally across four clusters: Agriculture, Hospitality, Real Estate and Investment. With deep ties to the East of the island, we harvest 90,000 tonnes of sugarcane each year, operate 11 hotels and 3 golf courses across the region, develop prime real estate projects and invest in strategic sectors. Constance Group | Excellence, Innovation & Sustainable Development The Lease & Admin Coordinator is responsible for providing administrative and coordination support to the Leasing team and ensuring that tenant and lease-related information is accurate, up to date and properly documented. The position acts as a key point of coordination between the Leasing team, tenants, internal departments, legal advisors and other stakeholders throughout the tenant lifecycle. Key Responsibilities Lease Administration - Maintain and update the leasing database and tenant records. - Prepare, organise and maintain lease agreements, amendments, renewals and - related documentation. - Follow up on lease documentation, signatures and outstanding information. - Maintain an accurate record of lease expiry dates, renewal dates, deposits, - guarantees and other key contractual obligations. - Ensure that all required tenant documents and annexes are properly filed and up - to date. - Assist with the preparation of lease reports and leasing-related information. - Tenant Coordination - Act as a point of contact for tenants regarding administrative and lease-related - matters. - Coordinate the collection of tenant information and supporting documents. - Follow up with tenants on outstanding documents, signatures, certificates and - compliance requirements. - Assist with tenant onboarding and ensure all required documentation is completed before opening. - Maintain good communication and working relationships with tenants.Administration & Reporting - Maintain organised physical and electronic leasing files. - Prepare correspondence, reports, trackers and administrative documents as required. - Update tenant and lease information in relevant systems. - Assist with monitoring key deadlines and follow-up actions. - Support the Leasing team with meetings, presentations and general administrative requirements.Coordination & Compliance - Coordinate with Legal, Finance, Operations, Marketing and other departments on tenant-related matters. - Assist in ensuring that tenant documentation complies with internal requirements and lease conditions. - Follow up on required compliance documentation and approvals. - Escalate missing documentation, contractual issues or delays to the Leasing Manager. Key Skills & Experience - Previous experience in administration, property, leasing, retail or a similar coordination role. - Strong organisational and administrative skills. - Excellent attention to detail and ability to manage multiple files and deadlines. - Good written and verbal communication skills. - Proficiency in Microsoft Office, particularly Excel and Word. - Ability to work independently and follow up effectively with different stakeholders. - Professional, reliable and service-oriented approach. - Good level of English; French would be an advantage. WORK WITH CONSTANCE 🌿 Join a team where well-being, career development, and collaboration are at the heart of everything we do. - We believe in continuous learning and growth to help our teams achieve their full potential. - A strong family spirit is part of our identity, we support and care for one another. - We offer international career opportunities, allowing you to develop within a renowned luxury hospitality group. - Our passion for luxury hospitality is reflected in every detail of the guest experience. - We are committed to environmental and societal contributions, integrating sustainability into everything we do.🌿We want our team members to feel valued and supported, offering a work environment that encourages excellence, personal growth, and cultural diversity. By nurturing employee satisfaction, we create a positive mindset that naturally translates into exceptional guest service. 🌿 Be part of a company that values people, innovation, and excellence.