Director of Grants Financial Management and Reporting

Fika Fika (formerly “Bridges to Prosperity”) exists to innovate cost-effective rural infrastructural solutions through advocacy, evidence and technical assistance to promote safe access for geographically isolated communities through partnership with governments and donors. We provide flexible work arrangements, comprehensive mental and physical wellness support, and annual salary reviews aligned with our compensation policy. Additionally, we offer opportunities for professional growth, allowing individuals to shape their own career paths through targeted development programs. Job purpose   The Director of Grants Financial Management & Reporting owns the financial management of Fika's grant portfolio across its full lifecycle, from award setup and budgeting through compliance, donor reporting, and closeout. They ensure donor funds are accurately accounted for, reported on time, and managed in full compliance with donor requirements, and they lead financial monitoring of sub-awards.   Duties and responsibilities Grant financial management - Oversee the financial setup of new awards in Fika's systems, including budgets, funding structures, and reporting calendars. - Monitor grant spending against budgets throughout the award period, analyze variances, and alert program teams to risks of over- or under-spending. - Manage grant budget modifications, no-cost extensions, and closeout processes in coordination with donors. Grant accounting and donor compliance - Ensure the allowability of grant expenses and the correct application of revenue recognition, restricted-fund accounting, and indirect cost entries. - Apply Fika's approved indirect cost rate and methodology to awards, as defined by the Director of Financial Planning and Budget. - Coordinate the timely recording of grant-related transactions, including invoicing, cash reporting, and revenue releases. - Maintain compliance with donor regulations across institutional donors (e.g., FCDO and foundations); review award terms and translate them into clear financial requirements for program teams. - Coordinate with the Senior Director of Compliance on compliance policy; this role owns the financial execution and reporting. Donor financial reporting - Develop and manage systems that accurately track actual expenses by award and produce funder-ready financial reports. - Ensure all required donor financial reports are prepared and submitted on time and in compliance with donor formats and standards. - Respond to donor finance queries and support donor audits and verification exercises. Sub-award financial monitoring - Lead financial due diligence on sub-recipients and the setup of sub-award agreements with appropriate financial controls. - Monitor sub-recipient spending, review their financial reports, and follow up on questioned costs. - Build the financial management capacity of sub-recipients through guidance and training. Funder audits - Serve as the finance point of contact for grant-specific external audits. - Coordinate audit preparation across finance and program teams and drive resolution of audit findings. Training, systems, and continuous improvement - Train program, grants, and country finance staff on donor financial requirements and Fika's grant management processes. - Strengthen grant tracking tools, reconciliations, and month-end disciplines related to awards.   Qualifications - Bachelor's degree in Accounting, Finance, Business Administration, or a related field; Master's degree preferred. - Minimum 8 years of relevant experience, including at least 5 years in grant financial management or grant compliance. - Deep working knowledge of grant rules and regulations; familiarity with FCDO, UN, and major foundation requirements strongly preferred. - Demonstrated experience with sub-award management, including due diligence, monitoring, and closeout. - Strong grant accounting skills: revenue recognition, restricted funds, reconciliations, and financial statement preparation. - Advanced Excel skills; experience with Sage Intacct or comparable ERP systems preferred. - Excellent communication skills and the ability to explain complex donor requirements to non-finance colleagues. - Experience working across cultures and time zones; French or Portuguese a plus. - Detail-oriented, solutions-focused, and able to manage multiple awards and deadlines simultaneously. Working conditions Remote, with a preference for Nairobi, Kenya. Regular collaboration across time zones with colleagues in Africa, Europe, and the United States. International travel to country offices approximately 15-20% of the time.   Physical requirements The role is office-based and is not physically demanding.   Direct reports Grants finance team members, such as Senior Grants Finance Officer(s) and Grants Finance Analyst(s) (positions to be recruited).   Application guidelines We have seen firsthand the benefits of a diverse team, and the strength that comes with diversity in experience, background, and perspective. We strongly encourage applications from individuals that would bring a unique or underrepresented perspective to our organization. CV Guidelines: - Length: Maximum 2 pages. - Education: Highlight relevant diplomas, degrees and recognized certifications - Exclude: personal information (photos, gender, religion, marital status, number of dependents), non-certified training.   Data Protection By submitting your application, you consent to Fika collecting, storing, and processing your personal data for the purpose of evaluating your qualifications for this position and managing the recruitment process. Fika may retain your application materials and contact details for up to 3 years to consider you for similar job opportunities that match your qualifications and interests. You have the right to access, rectify, or delete your personal information at any time by contacting [email protected].  If you prefer not to be contacted about future opportunities, please indicate your preference during the application process or email us at the address above. 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