Payroll Tax Specialist

ABOUT EVERY At Every we're reimagining back-office operations for startups. Our platform simplifies finance, compliance, HR, and more - helping founders stay focused on building, not paperwork. We offer everything a startup needs in one place: Banking, Cards, Bill Payments, Bookkeeping, Tax, HR, Payroll, and Benefits-all with 10x better workflows using AI. We're a Series A startup backed by YC and Redpoint Ventures (Instacart, Stripe, Ramp), growing fast, and building a world-class team. About the role The Payroll Tax Specialist is responsible for ensuring accurate, timely, and compliant payroll tax operations across multiple states and jurisdictions. This role blends hands-on payroll experience with deep knowledge of employer tax requirements, account registrations, notice resolution, and quarterly/year-end filings. The ideal candidate is detail- oriented, deadline-driven, and comfortable navigating federal, state, and local tax agencies.   What You’ll Do Payroll Tax Compliance - Maintain compliance with federal, state, and local payroll tax regulations. - Monitor legislative and regulatory changes affecting employer payroll tax obligations. - Ensure accurate calculation, withholding, and remittance of payroll taxes. - Review payroll runs for tax accuracy, including multi-state and local tax setups. Cross-Functional Support - Partner with Payroll, HR, Finance, and external vendors to ensure accurate tax setup and reporting. - Provide guidance on tax impacts related to employee moves, remote work, nexus, and multi-state operations. - Assist with audits, data requests, and compliance reviews. Tax Filings & Reconciliations - Prepare, review, and file quarterly and annual payroll tax returns (941, 940, state withholding, SUTA, local returns). - Reconcile payroll tax liabilities to agency filings and internal payroll reports. - Support W-2 and 1099 year-end processes, including corrections and amendments. Registration & Account Management - Register new employer tax accounts (SUTA, withholding, local tax agencies, specialty programs). - Manage updates to existing accounts (address changes, POA submissions, rate updates, ownership changes). You’re a Great Fit If You Have: - 2+ years of payroll experience with exposure to multi-state payroll. - 3+ years of payroll tax experience (registrations, filings, notices, reconciliations). - Strong understanding of federal, state, and local payroll tax rules. - Experience with payroll systems (ADP, Paychex, Gusto, Workday, UKG, etc.). - Proficiency in reading and interpreting tax notices and agency guidance. - High attention to detail, accuracy, and documentation.   Bonus Points: - Experience with high-volume or multi-EIN environments. - Familiarity with PEO, ASO, or hybrid employer structures. - Knowledge of specialty programs (SUI rate changes, disability programs, paid family leave, local occupational taxes). - Prior experience communicating with IRS, SSA, and state/local tax agencies.