Fulfillment and Logistics Coordinator

About Novo Space: Novo Space is a next-generation aerospace startup building high-performance electronics and systems for the space industry. As we expand our operations in the U.S., we are looking for motivated, versatile team members who thrive in a startup environment and are passionate about building the future of space technology. Role Overview: We are seeking a highly organized and proactive Fulfillment and Logistics Coordinator to manage day-to-day shipping, inventory, and logistics operations. This role also supports general office management and purchasing activities, ensuring smooth internal operations and efficient supply chain execution. The ideal candidate is detail-oriented, hands-on, and comfortable working in a fast-paced environment where logistics, operations, and administrative responsibilities intersect.   Key Responsibilities Fulfillment & Logistics - Coordinate and execute outbound shipments (domestic and international), including packing, labeling, and documentation - Manage inbound shipments and verify received goods against purchase orders - Maintain accurate inventory records and perform regular cycle counts - Coordinate with carriers, freight forwarders, and customs brokers - Prepare shipping documentation (commercial invoices, packing lists, export docs, etc.) - Track shipments and resolve delivery issues or delays - Optimize shipping methods, costs, and lead times Inventory & Warehouse Coordination - Organize and maintain warehouse/storage areas for efficiency and traceability - Monitor stock levels and flag replenishment needs - Support kitting, order preparation, and product handling processes - Ensure compliance with handling and storage requirements Purchasing & Procurement - Assist in sourcing and purchasing office supplies, tools, and operational materials - Create and track purchase orders and supplier communications - Maintain supplier records and pricing information - Support cost tracking and basic procurement analysis Office Management Support - Oversee general office operations, including supplies, equipment, and vendor coordination - Manage office inventory (consumables, IT equipment, etc.) - Coordinate maintenance, cleaning services, and facility needs - Support onboarding logistics (workspace setup, equipment provisioning) - Assist with administrative and operational tasks as needed Qualifications - 2+ years of experience in logistics, fulfillment, operations, or similar role - Familiarity with shipping processes, inventory management, and basic procurement - Experience with shipping platforms (e.g., UPS, FedEx, DHL) and ERP/inventory systems is a plus - Strong organizational and multitasking skills - Excellent attention to detail and problem-solving ability - Proficiency in Microsoft Office / Google Workspace - Ability to work independently and take ownership of processes - Basic knowledge of international shipping and export compliance Preferred Qualifications - Experience in manufacturing and hardware - Experience with warehouse organization and process optimization - Passion for space, satellites, and technology that pushes boundaries.   The intent of this job description is to provide a representative summary of job duties and responsibilities required of the position. Employees may be asked to perform other job-related duties or tasks that are not specifically identified in this job description.   This role requires access to U.S. export-controlled information. Therefore, final offers may be contingent upon the candidate's ability to access such information in compliance with applicable U.S. export control laws and regulations. Non-U.S. persons may be eligible if they qualify under a valid U.S. government export authorization or exception, such as the Strategic Trade Authorization (STA).  Additionally, this position is subject to a pre-employment background check, including a drug screening, as we maintain a drug-free workplace. What we offer  Permanent hourly position  Health, vision, and dental insurance  Paid PTO  Paid parental leave 401K matching  Stock options plan