Operations Administrative Coordinator

Office Administrative Assistant Honor Foods | Philadelphia, PA | Fully On-Site Pay: $24.00–$28.00 per hour Schedule: Monday–Friday | 9:00 AM to 5:00 PM Organized. Professional. Resourceful. Dependable. Honor Foods is seeking a highly organized, professional, and proactive Office Administrative Assistant to support our Operations team while collaborating with Transportation, Maintenance, Human Resources, and other departments. This isn't your typical administrative role! You'll help keep daily operations running smoothly while assisting with company meetings, catering, team member events, and special projects. We're looking for someone who takes ownership, communicates professionally, handles sensitive information with discretion, and thrives in a fast-paced, team-oriented environment. What You'll Do - Provide daily administrative support to Operations leadership, with additional support to Transportation and Maintenance. - Prepare and maintain reports, spreadsheets, correspondence, and department records. - Coordinate schedules, meetings, communications, and administrative deadlines. - Partner with HR to assist with company events, celebrations, catering, and team member engagement initiatives. - Coordinate food orders, office supplies, vendor communications, and meeting arrangements. - Maintain professional, responsive communication with team members and leaders across all departments. - Handle confidential company and team member information with exceptional discretion. - Take ownership of assignments, follow through on commitments, and adapt to changing business priorities. What We're Looking For Required Qualifications - High school diploma or equivalent. - Proficiency in Microsoft Office, including Excel, Outlook, Word, and Teams. - Excellent written and verbal communication skills. - Strong organizational skills, attention to detail, and ability to manage multiple priorities. - Demonstrated professionalism, sound judgment, and ability to maintain confidentiality. - Ability to collaborate effectively across departments and work independently with minimal supervision. - Proactive, dependable, and solutions-oriented approach to responsibilities. Preferred Qualifications - 2+ years of administrative or office support experience. - Experience supporting management or multiple departments. - Experience coordinating meetings, catering, company events, or vendor services. - Background in distribution, warehouse, logistics, or operations administration. What Makes You a Great Fit? You take pride in being someone others can count on. You communicate professionally, protect confidential information, and understand that teamwork means supporting one another, even when priorities change. You're organized, adaptable, and comfortable taking initiative to get things done. Most importantly, you bring a positive, service-oriented mindset and a commitment to helping the entire team succeed. Why Honor Foods? At Honor Foods, our success is built on teamwork, accountability, and a commitment to excellence. Our core values guide everything we do: Personal. Service. Excellence. | Make It Happen | We Not Me If you're ready to bring your organizational skills, professionalism, and proactive attitude to a role where your contributions make a difference, we'd love to hear from you! Apply today and join the Honor Foods team! Honor Foods is an Equal Employment Opportunity Employer and will not permit discrimination against or harassment of any applicant or employee on the basis of race, color, religion, sex (including pregnancy), national origin, age, disability, veteran’s status, genetic information, or on the basis of any personal characteristic protected under federal, state, or local law. California applicants can view the CCPA Notice here.