Administrative Assistant

- Package & prepare shipping labels and shipments thru various ground and express delivery companies. - Maintain employee-owner mail recipient list and mailbox locations. - Coordinate schedule and reservations of company fleet vehicles for cleaning, maintenance and project use. - Responsible for company fleet vehicles for cleaning, maintenance and gas. - Set-up and break-down conference rooms on day-to-day basis. - Assist with the physical set-up for a new employee's desk to include ensuring lights, phone, and outlets are working and general office supplies are provided. - Assist with employee exits with removing, logging and packing desk items, ensuring all furniture is returned to like new state for next employee. - Communicate to building maintenance contacts, office assistant, building management on office needs and maintenance. - Repair and maintain miscellaneous office and desk equipment. - Assist with construction projects on property, changes to floor plans, and office moves. - Process employee badge and professional photographs including editing and uploading into internal systems. - Front desk coverage for lunch breaks including multi-line phones, greeting guests, visitor check-in/check-out, routing of badge issues to security. - Event and meeting set-up (large scale meetings over 300 people) to include beverage setup, table reconfiguration, outside vendor coordination, facilitation, attendance capturing, assistance with audio visual equipment. - Supply management including inventory, stocking in multiple locations, rotation of old product in relation to toner, general office supplies, and kitchen supplies. - Performs other duties as assigned. - Complies with all policies and standards. Requirements: - High School Diploma/GED Required. - Office services experience in a corporate facility preferred. - Valid driver's license Required. All your information will be kept confidential according to EEO guidelines.