Senior Finance Coordinator & PMO Manager

Senior Finance Coordinator & PMO Manager  (Finance Office Manager)  About the role  We are looking for a highly organised, proactive and commercially minded Senior Finance Coordinator & PMO Manager to support and coordinate a broad Finance function of more than 50 colleagues across Accounting, Tax, FP&A, Treasury, Credit Control and related areas.  This is not a pure administrative role. You will act as the operational backbone of the Finance organisation: ensuring that priorities are clear, deadlines are tracked, meetings result in action, cross-functional projects move forward and the CFO office runs effectively.  You will work closely with the CFO and senior Finance leaders, combining project management, stakeholder coordination, governance support and hands-on operational follow-up. Key responsibilities Finance leadership coordination - Support the CFO and Finance leadership team in organising priorities, meetings, decision-making and follow-up. - Prepare leadership meetings, agendas, briefing materials and action trackers. - Ensure decisions, open points, deadlines and ownership are clearly documented and followed through. - Coordinate communication across Accounting, Tax, FP&A, Treasury, Credit Control and other Finance teams. - Act as a central point of contact for internal stakeholders on Finance-related coordination topics.Project and transformation management - CoordinateFinanceprojects,includingprocessimprovements,systemsimplementations,reportingenhancements, organisationalchangesandtransformationinitiatives. - Maintain project plans, timelines, dependencies, risks, decision logs and status reporting. - Challenge delays or unclear ownership constructively and escalate where appropriate. - Support project teams in structuring workstreams, preparing workshops and ensuring delivery against agreed milestones. - Help turn broad strategic initiatives into clear workplans and practical next steps.Governance, planning and reporting support - Coordinate key Finance calendar activities, including budgeting, forecasting, monthly reporting, audit preparation and year-end processes. - Support the preparation and coordination of management presentations, board materials and internal reporting packs. - Maintain a clear overview of recurring deadlines, governance requirements and deliverables across the Finance function. - Support documentation of Finance processes, policies, responsibilities and decision rights. - Assist with the preparation of presentations, summaries and high-quality communication for senior stakeholders.Operational effectiveness - Identify recurring inefficiencies, unclear interfaces or bottlenecks across the Finance organisation. - Propose and implement practical improvements to ways of working, communication flows, meeting structures and reporting routines. - Establish simple, reliable tools for tracking priorities, projects and commitments. - Help create a structured, collaborative and accountable Finance culture. - Support onboarding, team events and internal communications where relevant to the Finance organisation. - Several years of experience in a Finance PMO, Finance Business Management, Chief of Staff, consulting, audit, controlling or comparable coordination role. - Strong understanding of Finance functions and core processes, ideally including accounting, forecasting, budgeting, audit or reporting cycles. - Proven experience managing complex cross-functional projects with multiple stakeholders and competing priorities. - Excellent organisational skills, with a strong ability to create structure in fast-moving or ambiguous environments. - Confident working with senior leaders and able to communicate clearly, diplomatically and assertively. - Highly reliable, discreet and comfortable handling sensitive information. - Strong PowerPoint, Excel and Microsoft 365 skills; experience with project-management or collaboration tools is an advantage. - Fluent English required; German is highly desirable. What success looks like Within the first 6–12 months, you will have: - Created a transparent Finance leadership and project calendar. - Established clear action tracking and follow-up routines across the Finance leadership team. - Improved visibility over key Finance projects, risks, dependencies and deadlines. - Reduced unnecessary coordination burden on Finance leaders and the CFO. - Helped improve collaboration and execution across the wider Finance organisation. - Become a trusted point of contact for turning plans and decisions into delivered outcomes.Personal qualities You are structured without being rigid, diplomatic without avoiding difficult conversations, and hands-on without losing the bigger picture. You enjoy bringing order to complexity, working with different personalities and ensuring that important work does not get lost between teams. What we offer: - Opportunity to work with a great team in a dynamic and international environment - 30 days of vacation /5 working days per week - After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services - Various online language courses and opportunities to participate in online collaboration courses - Numerous campus events from the fields of art, culture, business and science - Opportunity to develop and implement new ideas and concept