CCM Administrative and Coordination Officer, DOS LEAP Global - Pakistan

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. LEAP Program Description Global Solutions Ventures (GSV) – a joint-venture partnership between ZemiTek, LLC and Dexis Consulting Group – is implementing the Long-term Exceptional Technical Assistance Project (LEAP Global), a mechanism originally used by USAID to battle against infectious diseases such as malaria, HIV/AIDS, tuberculosis, neglected tropical diseases, and pandemic influenza. As of July 1, 2025, LEAP Global transitioned to the U.S. Department of State (DOS). This initiative aims to address the complex human resource challenges faced by national infectious disease programs in the USA-supported countries. The intervention of this project is to hire and embed technical expert advisors and subject matter experts within government entities. By directly embedding the technical expertise within the national programs, LEAP provides long-term, sustainable lifesaving support to empower host governments to lead and manage key aspects of their infectious disease portfolios and improve coordination between the U.S. Government and the host country. About the Position Coordination and Administrative Management is the key function of the Country Coordinating Mechanism (CCM), focusing on the essential programmatic and management aspects of the grant portfolio. The CCM Secretariat, through the “Administrative and Coordination Officer”, plays a key support role for this function, which ranges from coordination with the CCM’s Oversight Committee on its functionality but also to manage their needs to effective Oversight Visits to the Province. The CCM’s “Administrative and Coordination Officer” is a part of the CCM Secretariat and is directly supporting the operational and coordination roles with the members and partners. The position was created in CCM Secretariat during 2004 at the time of its CCM Secretariat inception. The CCM’s Administrative & Coordination Officer will serve as the backbone of the CCM Secretariat, ensuring smooth and efficient coordination with stakeholders, including but not limited to Oversight Committee Members, Multilateral / Bilateral partners, and Principal Recipients. They will also provide support in keeping the data up-to-date, collection of reports and endorsements from CCM Members and reporting tools. The role also includes liaison with international partners, including the U.S. State Department in Pakistan, to strengthen collaboration and donor confidence. The Officer will support the CCM Secretariat in carrying out life-saving humanitarian assistance (LHA) service delivery in full alignment with the new Presidential Executive Order (EO) directives. Responsibilities Area 1: Coordination Function / Role - Facilitate communication between CCM Members, CCM Oversight Committee Members, Bilateral and Multilateral Partners, including US Department of States and Principal Recipients. - Monitor follow-up actions from CCM General Assembly decisions and CCM Oversight Committee decisions and ensure timely reporting. - Represent the Secretariat in coordination meetings with partners and donors. - Contribute to strengthening governance, transparency & accountability mechanisms. - Establish and maintain regular communication channels with the U.S. State Department in Pakistan on matters related to Global Fund grants and health governance. - Regularly monitor and collect the programmatic report submitted by the Principal Recipients to the Global Fund for analysis. - Strengthen partners confidence by promoting transparency, accountability, and evidence-based reporting. - Coordinate with the US Department of State on its role in the CCM Pakistan. - Facilitate information exchange, briefings, and updates on CCM activities, oversight findings, and funding priorities to US State Department. - Serve as liaison between the CCM Secretariat, U.S. Government counterparts, and implementing partners involved in health governance programming. - Provide operational and technical support for high-level missions, joint planning activities, and coordination meetings between DOH and U.S. Government stakeholders. - Track key decisions, deliverables, and follow-up actions to support timely implementation of program activities. - Coordinate U.S. Government-supported health governance activities implemented in partnership with the CCM Secretariat. Area 2: Monitoring and Technical Function / Role - Facilitate the Executive Secretary in Monitoring the achievement of the Principal Recipients as compared to their targets in the PUDR (Performance Update and Disbursement Request). - Support the Executive Secretary in monitoring the reporting deadlines given to the Principal Recipients and responding deadlines provided to the CCM Members. - Ensures Oversight activities comply with the Global Fund guidelines and CCM Oversight Manual. - Support financial monitoring and analyses linking funding utilization to program outputs and outcomes. - Review partner financial reports for accuracy and alignment with program implementation plans. - Maintain dashboards and monitoring tools that track program performance and identify implementation bottlenecks. - Develop and update CCM Policies, including but not limited to CCM Conflict-of-Interest Policy, Code-of-Ethics Policy, Oversight Policies, Election Policies and others, as per the Global Fund Recommendations. - Track implementation of CCM Oversight Recommendations and follow-up records. Area 3: Administrative Functions / Role - Manage day-to-day office correspondence, document review and record-keeping. - Organize CCM meetings, workshops, and consultations, including logistics, invitations, and minutes. - Maintain updated databases of CCM members, stakeholders, and official documents. - Support procurement and financial documentation in coordination with the Finance Officer. - Uphold confidentiality and compliance with CCM and Global Fund policies. - Maintaining leave record of CCM Staff and attendance sheet on daily basis getting it signed by Executive Secretary on weekly basis. - Stock taking / physical verification of non-expendable store / equipment’s after delivery to CCM Secretariat and preparation of receipt vouchers. - Maintenance of registers / ledgers for expendable store including receipt vouchers / issue vouchers. - Maintain CCM Website with update to date information and reports. Reporting Line and Accountability - Reports and receive technical & administrative directions from the Executive Secretary, CCM Secretariat, Pakistan. - Works in close collaboration with the Principal Recipients of TB, HIV and Malaria in Pakistan. - Works in close collaboration with the CCM Members and CCM’s Oversight Committee members. - The Officer will provide a detailed monthly report to the U.S. Department of State at the end of each month. Additionally, the Officer may be required to submit additional reports at the discretion of the U.S. Department of State and LEAP Global. The format for reporting may be adjusted with concurrence from the COR. Qualifications - Graduation in Social Sciences, or related field. - Minimum of 5 years of experience in administration, program coordination, or donor-funded projects. - Demonstrated experience supporting public health programs, development projects, or government coordination activities. - Demonstrated knowledge of Global Fund processes, health governance structures, and international donor relations. - Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems. - Fluency in English and Urdu (written and spoken); knowledge of other local languages is an asset. Benefits Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for full-time, US-based positions only. These benefits include: - Medical and prescription drug coverage: A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents. - Dental insurance: Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits. - Company-paid vision insurance: Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis. - Employer-funded health reimbursement arrangement (HRA): Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses. - Company-paid life and disability insurance: Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage. - Optional supplemental insurance: Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents. - Employee Assistance Program (EAP): Company-paid access to confidential counseling and legal and financial support resources for employees and their families. - Health and wellness resources: Virtual care, behavioral health resources, and wellness programs available through the medical plan. - Benefits assistance: Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center. Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements. Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.